مدير ضبط الوثائق

Requisition ID:30687

Job Country: [[country]]

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DAR Engineering, a leading design & engineering consulting organization in Saudi Arabia engaged in Power Generation, Electrical Transmission & Distribution, Health Care & High Rise Buildings

Job Details:

Location:

Riyadh, Saudi Arabia

Employment Type:

Full Time

Work Arrangement:

On-Site

Application Closing Date:

5 November 2026

Role Purpose:

We are seeking an experienced Document Control and Data Management Manager to lead the document control and information management function across DAR Engineering's large-scale projects in Saudi Arabia. The role is accountable for establishing and governing how project information is created, controlled, shared and archived, ensuring that every project has accurate, traceable and secure records that meet contractual, client and regulatory requirements.

The successful candidate will combine strong technical knowledge of document and content management systems with proven leadership of document control teams, acting as a trusted partner to project managers, design teams, clients and contractors.

Key Responsibilities and Deliverables:

• Define and implement document control strategies, policies, procedures, and standards in line with contractual requirements, client standards, and international best practices.
• Establish performance targets and key performance indicators (KPIs) for the function, and monitor and report on performance against these targets.
• Define metadata requirements, document numbering systems, naming conventions, classification structures, workflows, access rights, and security protocols.
• Manage the controlled flow of project documentation, including drawings, submittals, requests for information (RFIs), correspondence, meeting minutes, reports, and contractual documents.
• Prepare and implement project-specific document control and information management plans.
• Manage project closeout and handover activities, including as-built records, data books, and long-term archiving.
• Ensure compliance with the quality management system (ISO 9001), client requirements, and applicable Saudi regulations.
• Implement document retention, confidentiality, and information security requirements, ensuring appropriate access controls for sensitive project data.
• Support internal and external audits and oversee the implementation of corrective and preventive actions.
• Prepare regular dashboards and management reports covering document status, workflow performance, and compliance.
• Train project teams in the use of electronic document management systems (EDMS) and document control procedures, promoting effective information management practices.
• Monitor developments in document and content management technologies and industry standards, recommending improvements where appropriate.

Education and Qualifications:

• Preferred: Bachelor’s degree in Information Management or a related discipline from a recognized university, with preference for candidates educated in Western countries.
• Equivalent qualifications from western universities and relevant professional certifications will be considered.

Experience Requirements:

• Minimum 15 years of progressive experience in document control, records management, or information management within engineering, construction, infrastructure, project management, or consultancy environments.
• Proven experience managing information on large, complex, multi-stakeholder projects within international and multicultural environments.
• Experience of working internationally; prior experience in Saudi Arabia or the wider GCC is preferred.
• Technical knowledge of document and content management systems and typical data management applications.

Skills and Competencies:

• Methodical and analytical approach to work, with the ability to analyze and solve problems.
• Excellent written and verbal communication skills in English.
• Excellent presentation skills, including reporting to senior management and clients.
• Strong leadership and team management skills, with the ability to build and motivate a high performing team.
• Strong stakeholder management skills and the ability to work with multiple disciplines and external parties.
• High attention to detail, with the ability to manage priorities under tight project deadlines.

Working Hours:

We support a healthy work-life balance through flexible working hours, allowing employees some flexibility in their daily start and finish times, while maintaining a structured working schedule of up to 48 hours per week.

What We Offer:

• The opportunity to work on major projects across Saudi Arabia and the GCC.
• A friendly and collaborative work environment where people support and learn from each other.
• A competitive salary and benefits package.
• Comprehensive medical coverage and wellness support.
• A diverse team with people from different backgrounds and experiences.
• Opportunities to learn, grow, and take on new challenges.
• A workplace where good ideas are welcomed and hard work is recognized.

We understand that to accomplish our goals, we must work as a team and rely on the efforts of every team member. We want team members to start their day with a sense of purpose and end it with a sense of accomplishment.

To Apply:

If you believe you have the skills, knowledge, and experience to fulfil this role, please submit your application online by clicking 'Apply'.

Riyadh-based candidates preferred, but relocation support is available for the right talent.

DAR Engineering is an Equal Opportunity employer committed to diversity, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, age, marital status, gender identity, disability, or any other characteristic protected by law.

What's Next?

Once your application has been submitted and reviewed, our Talent Acquisition team will contact shortlisted candidates.

Our selection process typically comprises two interview stages per vacancy, ensuring a comprehensive evaluation while providing candidates with the opportunity to engage with two members of the hiring team at each stage. The initial interview is generally conducted virtually, while the final stage often takes place in person at the office, aligning with the role's location.

That said, we prioritize flexibility, tailoring our approach to accommodate the specific needs of both the position and the candidate.

Thank you for considering a career with us. We encourage you to regularly check for updates and explore future opportunities with DAR Engineering. Best of luck!