الملخص
تعلن Al Shirawi Group عن وظيفة مراقب وثائق في دبي، الإمارات العربية المتحدة. يتولى شاغل الوظيفة تنظيم وثائق المشاريع ومتابعة الرسومات والمراسلات والتقديمات وسجلات المراجعات، والتنسيق بشأنها مع فرق المشاريع والمقاولين والاستشاريين والعملاء. وتشمل المهام إعداد التقارير، ومتابعة معاملات عدم الممانعة، وحفظ محاضر الاجتماعات وسجلات الموظفين، إلى جانب دعم الأعمال الإدارية في مكاتب المواقع. يشترط خبرة لا تقل عن 3 سنوات في ضبط الوثائق، ويفضل أن تكون في بيئة تقنية أو هندسية.
نص الإعلان
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Responsibilities:
- Maintain an organized system for document management, ensuring the secure storage, easy access, and retrieval of technical documents.
- Minimum 3 years of experience as a document controller, preferably in a technical or engineering environment.
- Ability to manage multiple tasks and prioritize effectively.
- Register, track, and maintain incoming and outgoing documentation, including technical drawings, specifications, procedures, manuals, and other project-related documents.
- Preparing and submission of RFI’s, CVI’s and other formal letters related to project requirements.
- Responsible for maintaining accurate records of design revisions, material specifications, progress reports, and other technical documentation.
- Coordinate with project teams, engineers, material engineers, and the technical coordinator to ensure the smooth flow of information and documentation.
- Monitor and track the receipt of documents from contractors, consultants, and other stakeholders.
- Prepare regular reports on the status of document submissions, approvals, and outstanding items.
Responsibilities
- Manage Site Offices for ASCC and Consultants and Client
- All Submittals from ASCC and Subcontractors
- Ensuring all Logs are updated weekly by both ASCC and Subcontractors
- Letters for Projects
- Arranging coordination for all NOC’s from various Authorities
- Weekly Progress Report Coordination and issue to GAJ
- Arrange for Drivers for Documents to be delivered or collected from various offices like: GAJ, Al Quoz, RAK, etc.
- Intake of all Subcontractors Material Samples and Document submittals
- Dealing with any Consultant and/or Client requests
- Keeping timesheets and records to accounts
- Dealing with and answering all mails from Consultants and Subcontractors
- Filing and recording weekly MOM for meetings.
- All Project Documents filing
- Raising PR’s for Project
- Managing Petty Cash for Project
- Managing site staff on site such as: Teaboy, Nurse, Driver, etc.
- Shopping for Project Offices Welfare facilities
- Keeping records of all Project Staff Vacation Tracker
- Updating weekly Trackers for Project including Authorities and NOC’s
- Scanning and Photocopy works for ASCC Staff and Consultants and Client
- Keeping track of all Stationery required for site offices
- Administration work for projects