مسؤول ضبط الوثائق

MAIN TASKS:

• Manage and control project documentation, including document registration, tracking, distribution, submissions, version control, and archiving throughout the project lifecycle.
• Prepare and maintain engineering drawings, including GADs and related project documents, while coordinating with project teams to support successful project execution.

KEY RESPONSIBILITIES:

• Establish, maintain, and continuously improve project documentation and document control process in accordance with company standards, and project requirements.
• Manage incoming and outgoing project correspondence, technical submissions, engineering documents, drawings, and records exchanged with customers, suppliers, production centers, and internal stakeholders.
• Register, track, distribute, and archive project documentation using customer document management portals and internal systems, ensuring document traceability, version control, accessibility throughout the project lifecycle, and proper archiving.
• Prepare and revise engineering drawings, General Arrangement Drawings (GAD) using AutoCAD, in coordination with the Project Team and relevant stakeholders.
• Participate in project kick-off meetings, customer coordination meetings, and document management platform orientations, and prepare and maintain meeting minutes (MoM) and action trackers.
• Maintain and regularly update the Master Document Register (MDR), document transmittals, submittal schedules, correspondence logs, and project trackers.
• Coordinate with Project Engineers, Project Managers, and other departments to ensure timely preparation, review, approval, and submission of project deliverables.
• Monitor documentation progress and provide regular status updates and reports to internal and external stakeholders, ensuring timely follow-up and expediting pending actions.
• Prepare, compile, review, and submit project documentation dossiers (MRB & VDB), and follow up with internal and external stakeholders to obtain approvals and ensure timely closure.
• Prepare Spare Parts Interchangeability Records (SPIR) and related documentation.
• Support on RFI submissions, and coordination of inspection/Factory Acceptance Tests (FAT), and project close-out activities by ensuring all required technical and quality documentation is available and submitted on time.
• Support project execution activities by identifying bill of materials requirements and assisting with purchase requisitions and procurement coordination.
• Ensure compliance with company standards, customer specifications, document control procedures, project workflows, templates, and quality management requirements.
• Coordinate with Endress+Hauser entities, production centers, business partners, and project stakeholders to support efficient project execution and effective document management.

QUALIFICATIONS:

• Diploma or Degree in Engineering, Science, or a related discipline.
• 3+ years of experience of experience in project document control, preferably within engineering or industrial organizations.
• Strong organizational, communication, coordination, and follow-up skills.
• Critical thinking and problem-solving abilities.
• Well organized.
• Good knowledge of document control procedures and project documentation requirements.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, SharePoint, and Outlook.
• Experience with AutoCAD 2D; knowledge of 3D AutoCAD software is desirable.
• Familiarity with SAP and Salesforce is preferred and considered an advantage.