سكرتير تنفيذي

Job Purpose / Objective :

Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Key Responsibilities / Accountabilities :

• Perform secretarial duties for top administrative and management staff, including taking dictations, transcription correspondences and reports and proof-reading typed material.
• Receive and assist visitors and telephone callers, referring them to appropriate individuals.
• Maintain calendar, arrange meetings and book conference rooms.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Assist the HoD with special projects as assigned.
• Attend meetings, as and when required, and prepares minutes of meetings and other documents within the scope of the office.
• Coordinate with Departmental Secretaries regarding inter – hospital notifications.
• Maintain strictest confidentiality in official matters and determine matters of top priority and handle accordingly.
• Check, supervise to clean and arranges HoD’s office from time to time.
• Gather various monthly or fortnightly updates from various departments as instructed by HoD.
• Apply, review and approve various leaves, vacations, exit-clearance in online application on behalf of HoD.
• Request office supplies through online application request and follow up on approval of HoD and to purchaser.
• Make purchase request, material request, checking of office supplies from time to time, transfer of goods and sending empty toner to property control department.
• Responsible for incoming and outgoing of documents, keeping the files in safe and ensure filing and record keeping are designed and maintained to permit easy retrieval of information.
• Carry out special projects as allocated.
• Participate in person-centered care initiatives undertaken by HMG.
• Enrich patient experience with compassion, respect and dignity.
• Perform other applicable task and duties assigned within the realm of his knowledge, skill and abilities.

Requirements

Education/ Professional Qualification:

• Educational : Diploma
• Professional: Secretarial Practices or Business Administration

Experience:

• Four or more years of experience in in the same field; Hospital experience preferred.

Professional Licensing / Certification / Training:

• Certification : Relevant Certification
• Licensing : N/A