منسق الأغذية والمشروبات

The Food & Beverage Coordinator is responsible for providing comprehensive administrative and operational support to both the Food & Beverage and Culinary divisions. The role serves as a key point of coordination between departments, ensuring the timely completion of administrative processes, recruitment documentation, purchasing activities, inventory records, colleague administration, and reporting requirements. The Food & Beverage Coordinator plays an essential role in supporting the smooth and efficient operation of restaurants, bars, in-room dining, stewarding, and culinary functions within a luxury hospitality environment.

Main Duties:

• Provide administrative support to the Food & Beverage and Culinary leadership teams, ensuring the efficient coordination of daily departmental activities.
• Prepare and process recruitment-related documentation, including manpower requisitions, interview scheduling, onboarding requirements, transfer requests, and other colleague administration matters.
• Coordinate new hire documentation, uniform requests, system access requirements, colleague filing, and onboarding processes in collaboration with Human Resources.
• Raise and track purchase requisitions, material requests, and procurement requirements for Food & Beverage and Culinary departments in accordance with established procedures.
• Maintain accurate records of operational expenses, purchase orders, invoices, and departmental documentation to support budgetary controls and financial reporting.
• Prepare departmental reports, presentations, meeting minutes, monthly statistics, productivity reports, and other administrative documents as required by management.
• Support inventory and asset management activities by maintaining records of operating equipment, china, glassware, utensils, kitchen equipment, and other departmental assets.
• Coordinate training schedules, colleague certifications, compliance records, and departmental learning activities to ensure proper documentation and follow-up.
• Monitor expiry dates and renewal requirements for licenses, permits, contracts, supplier documentation, and mandatory compliance certifications relevant to departmental operations.
• Serve as a liaison between Food & Beverage, Culinary, Human Resources, Finance, Purchasing, Engineering, and other departments to facilitate smooth communication and issue resolution.
• Maintain accurate colleague records, departmental filing systems, organizational charts, vacation trackers, attendance records, and other operational documentation.
• Support the planning and coordination of special events, promotions, menu launches, audits, and departmental projects as directed by management.
• Ensure all departmental records, reports, and confidential information are maintained accurately and handled with a high level of professionalism and discretion.
• Assist with the preparation and submission of budgets, forecasts, CAPEX requests, and other business-related documentation when required.
• Maintain compliance with company policies, administrative procedures, record-keeping requirements, and luxury hospitality standards.

• Diploma or Bachelor's degree in Hospitality Management, Business Administration, Hotel Management, or a related field.
• Minimum 2-3 years of administrative or coordinator experience within Food & Beverage, Culinary, Hospitality, or Hotel Operations.
• Strong understanding of Food & Beverage and Culinary operations, departmental structures, and hospitality administrative processes.
• Experience in processing recruitment documentation, purchase requisitions, colleague administration, and departmental reporting is preferred.
• Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Experience working with hospitality systems, purchasing platforms, inventory systems, or ERP software is advantageous.
• Strong organizational, time-management, and multitasking abilities with excellent attention to detail.
• Excellent communication and interpersonal skills with the ability to collaborate effectively across multiple departments.
• Ability to handle confidential information with professionalism and discretion.