مدير مكتب

Job Purpose:
Responsible for overseeing office administrative operations for the assigned Executive, Chief, or Departmental Head. This role provides high-level administrative support, manages information requests, and supervises and trains junior clerical staff to ensure smooth office operations and efficient task management.

Key Responsibilities and Duties:

• Organizes and implements office operations and procedures, including correspondence management, filing systems, and office workflows.
• Oversees and coordinates administrative activities, ensuring the smooth functioning of the office environment.
• Prioritizes office management tasks, addressing urgent matters promptly and ensuring their efficient handling.
• Provides comprehensive administrative support, including scheduling meetings, managing correspondence, handling visitors, and routing calls as necessary.
• Manages appointment calendars for the designated team or department leader, resolving scheduling conflicts and ensuring efficient time management.
• Prepares reports, presentations, and other documents as required, ensuring accuracy and timely delivery.
• Distributes meeting agendas and relevant materials, takes minutes during meetings as requested, and ensures that all necessary follow-up actions are taken.
• Ensures timely finalization, approval, and distribution of meeting minutes to relevant stakeholders.
• Follows up on action items and resolutions from meetings, ensuring that tasks are completed and issues are addressed.
• Contributes to team objectives by providing support for related tasks and projects as needed, ensuring project timelines are met.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as required.
• Maintains the office environment by ensuring its proper and safe condition and arranging for necessary repairs and supply orders.
• Creates or modifies documents using various applications (e.g., Word, Excel, PowerPoint) and maintains relevant databases to ensure information accuracy and accessibility.
• Other duties as assigned within the scope of the job.

Requirements

Skills and Abilities:

• Good computer skills and data entry ability in MS Excel, MS Outlook, MS Word, and MS PowerPoint.
• Good analytical and problem-solving skills.
• Good interpersonal and customer care skills.
• Good and accurate records keeping.

Experience:

• Minimum of 3 years in an administrative position, preferably in a healthcare field.

Education:

• Bachelor's degree in Administration or related field.

Language:

• Excellent command of oral and written English and prefer Arabic.

Licenses / Certifications:

• N/A