مدير مكتب

The Office Manager will provide high-level administrative, coordination, and organizational support to the COO and the executive team. This role requires a dynamic individual who can manage day-to-day office operations, assist in executive communications and reporting, and support project coordination, including basic graphic and interior design tasks relevant to the institution's environment.

Executive Support & Office Management

• Manage daily operations of the COO's office, including scheduling, correspondence, and document preparation.

• Coordinate internal meetings, take minutes, and follow up on action items.

• Maintain confidentiality of sensitive information and communications.

• Serve as a liaison between departments, the COO’s office, and external stakeholders.

Administrative & Reporting Duties

• Prepare and compile executive reports, presentations, and meeting materials.

• Support documentation, data entry, and file management systems (both digital and physical).

• Track deadlines, key performance indicators, and office workflows.

Design & Project Coordination

• Provide basic graphic design support for internal reports, presentations, invitations, and announcements.

• Coordinate with vendors, facilities teams, or contractors on interior design elements related to office upgrades or college events.

• Maintain the aesthetic and functional quality of executive workspaces.

Other Duties

• Assist with event planning and college functions coordinated by the executive office.

• Manage inventory and procurement of office supplies for executive teams.

• Perform additional duties as assigned by the COO.

Required:

• Bachelor’s degree in Business Administration, Office Management, or a related field.

• 3+ years of experience in an executive administrative or office management role.

• Proficiency in Microsoft Office Suite and basic graphic design tools (e.g., Canva, PowerPoint, Adobe Suite).

• Strong written and verbal communication skills (English and Arabic preferred).

• Excellent organizational and time management abilities.

Preferred:

• Experience working in an academic or medical environment.

• Familiarity with interior design principles or project coordination.

• Knowledge of document/report formatting for executive and institutional use.

Key Competencies:

• Professionalism and discretion.

• Attention to detail and problem-solving ability.

• Adaptability and initiative.

• High degree of cultural and interpersonal sensitivity.