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JOB SUMMARY

The Analyst - Procurement within P&C is responsible for procuring supplies & equipment for Sidra using established policies, procedures & systems and acts as a resource for operational staff. A key responsibility is to function as a liaison between vendors, Sidra and end-users, as needed.

The Analyst - Procurement completes procurement transactions related to each specific product category. The role encompasses all procurement transactions and contributes to the development of procurement strategies for the products within a given category. Participates and occasionally carries out market analysis and cost benefit analysis, liaises with end-users, manages category vendors, prepares sourcing documents, contributes to the evaluation of offers as directed, and assists in the development of contracts and / or purchase requests. He/ She works closely with other P&C staff to ensure proper coordination of procurement activities to enhance operational efficiency.

Responsibilities

KEY ROLE ACCOUNTABILITIES

Makes recommendations regarding any activity in the procurement process and contributes to the framework design, effectiveness and ongoing improvement of the process.

Facilitates procurement activities and makes recommendations in relation to alignment.

Prepares tendering documents and channels them for approvals.

Implements category specific procurement approaches in alignment with Sidra’s approved policies and procedures.

Supports the Specialists by proposing alternative approaches to the end-users for improved functionality, quality, or price.

Liaises with end-user departments and other stakeholders during the pre-tendering stage to assist them in defining required specifications and in producing budgetary estimates.

Acts as a resource to end-user departments and facilitates communication between the procurement staff for issues related to the assigned category.

Supports market research to ensure availability of required products and services and develops sourcing plans accordingly.

Works with relevant staff on maintaining Sidra’s item master.

Prepares purchase orders and updates them if needed.

Expedites purchase orders if requested and required.

Reviews requisitions for completeness, correctness and clarity.

Supports the development of procurement (tendering) documents for the selected products.

Actively supports the activities and objectives of the relevant Sidra standardization and product evaluation committees.

Participates in technical and/or commercial evaluations of suppliers’ offers.

Reviews technical and commercial evaluation reports before submitting them for approval in accordance with authority matrix.

Participates in negotiation activities with selected suppliers.

Actively supports all processes that ensure that procurement transactions are processed in the best interest of Sidra, using best value-for-money principle.

Participates in selected procurements of high-value and/or high-risk, as directed.

Prepares purchase orders and updates them, if needed.

Resolves issues pertaining to delivery, payment, discrepancies in issued orders etc.

Prepares reports using ERP and other resources and performs required analysis.

Prepares analysis of quotations and product offerings.

Where required and appropriate, performs direct cash or credit card purchases.

Assists with additional departmental duties assigned.

Adheres to Sidra’s confidentiality and Privacy of information policies.

Performs other duties as assigned from time to time by procurement and contracts management.

Adheres to Sidra’s standards as they appear in the Code of Conduct and Conflict of Interest policies

Adheres to and promotes Sidra’s Values

Qualifications

QUALIFICATIONS, EXPERIENCE AND SKILLS

Education

Bachelor Degree in Business Administration, or related field

Experience

3+ years’ of relevant procurement experience in a large setting

Working Experience in a well-developed computerized ERP environment

Oracle Fusion ERP experience

Healthcare experience for all health related procurement categories

Certification and Licensure

Relevant certification and/or training in procurement or supply chain

CIPS or similar certification