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Company Description

Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.

Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.

🌐 Learn more: www.waagnerbiro-bridgesystems.com

Job Description

We are seeking an organised and detail-oriented Project Coordinator to join our dynamic team in Al Ain, United Arab Emirates. In this pivotal role, you will be responsible for orchestrating project activities, facilitating seamless communication across departments, and ensuring that all projects are delivered on time and within budget. The successful candidate will demonstrate exceptional organisational skills, a collaborative approach, and a commitment to supporting project success through meticulous planning and proactive problem-solving. • Coordinate and manage all aspects of project activities, from initiation through to completion, ensuring alignment with organisational objectives

• Organise and facilitate project meetings, prepare comprehensive meeting minutes, and track action items to completion with precision • Liaise with cross-functional teams to gather project information and ensure seamless collaboration across all departments • Maintain detailed project documentation, including schedules, budgets, and status reports, utilising project management tools and software
• Monitor project budgets and expenditures, providing regular financial updates and analysis to project stakeholders • Proactively identify and resolve project obstacles, proposing practical solutions to maintain project momentum and delivery timelines • Maintain a professional and organised project repository, ensuring all documentation is accessible, current, and compliant with organisational standards
• Prepare and distribute project status reports, highlighting key milestones, risks, and achievements to relevant stakeholders • Support the coordination of project-related events, meetings, and presentations, managing logistics and technical requirements • Analyse project data and create clear, concise reports that communicate project outcomes and business insights to stakeholders

Qualifications

**Required Skills and Experience:** • Minimum 4 years of experience as a Project Coordinator or in a similar project support role • Exceptional organisational and multitasking capabilities with the ability to manage multiple projects simultaneously • Outstanding attention to detail and an unwavering commitment to accuracy in all project documentation

• Proven ability to work collaboratively with teams across multiple departments and organisational levels • Demonstrated experience in coordinating meetings, events, and project activities • Proficiency with project management tools and software (such as Microsoft Project, Asana, Monday.com, or similar platforms)
• Strong written and verbal communication skills in English • Competence in Microsoft Office Suite, particularly Excel and Word, for data analysis and report preparation • Excellent time-keeping and prioritisation skills with the ability to meet tight deadlines • Proven problem-solving abilities and a proactive approach to identifying and resolving project challenges

**Desirable Skills and Experience:** • Experience with presentation software (PowerPoint) and the ability to create visually engaging project materials • Familiarity with budget management and financial reporting processes • Knowledge of risk identification and mitigation strategies within project environments

• Experience in stakeholder management and communication • Certification in project management (such as PRINCE2, PMP, or CAPM) • Background in a corporate or professional services environment • Experience working in a multicultural or international setting • Familiarity with data visualisation tools and techniques