مدير أول للشؤون الإدارية

Job Summary

The Senior Administration Manager in Venezuela is responsible to oversee and optimize the administrative functions within an organization, ensuring efficiency, compliance, and effectiveness across all administrative processes. The role provides strategic direction and leadership to the administrative team, develop and implement policies and procedures, and manage resources to support the smooth operation of the organization. Additionally, the role liaises with senior management to align administrative objectives with overall business goals, drive continuous improvement initiatives, and foster a positive and productive work environment. Overall, the Senior Administration Manager plays a crucial role in ensuring that administrative operations support the organization's objectives and contribute to its success.

Job Responsibilities 1

Develop and implement administrative policies, procedures, and systems to streamline operations and enhance efficiency.

Supervise and mentor administrative staff, providing guidance, training, and support as needed.

Oversee office facilities and equipment, ensuring they are well-maintained and meet organizational needs.

Manage office supplies and inventory, including procurement and budget management.

Coordinate office services such as cleaning, maintenance, and security to maintain a safe and comfortable work environment.

Handle complex administrative tasks and escalated issues, providing solutions and support as required.

Liaise with external vendors, service providers, and stakeholders to negotiate contracts and ensure quality service delivery.

Prepare and analyze administrative reports and metrics, identifying trends and areas for improvement.

Collaborate with senior management to develop strategic plans and initiatives that align with organizational goals.

Serve as a key point of contact for administrative matters, fostering effective communication and collaboration across departments.

Job Knowledge & Skills

Ability to provide strong leadership to administrative staff, including supervision, guidance, and motivation.

Proficiency in developing and implementing administrative policies, procedures, and systems to ensure efficient operations.

Excellent communication skills to effectively convey information, provide instructions, and liaise with internal and external stakeholders.

Capacity to align administrative objectives with overall business goals and contribute to strategic planning initiatives.

ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 8 year(s) of relevant working experience in Venezuela

Currently based in Caracas, Venezuela, with authorization to work locally.

Strong understanding of the Venezuelan market and local business environment.

Fluent in Spanish and English (spoken and written).

Competencies

Agility

AI Fluency

Resilience

Quality

Leadership

Adminstrative Services L3

General Inventory Management L3

Document & Record Control L3

Asset Protection Best Practices L3

Data Administration L3

Build High-Performing Teams

Provide Direction

Education

Bachelor's Degree in any related field