مسؤول النقل

JOB PURPOSE

To coordinate and oversee the daily transport and mail operations of Gulf Air, ensuring the efficient deployment of drivers, vehicles, and mail services in compliance with company policies, safety requirements, and operational standards. The role supports the delivery of reliable transportation services, secure handling of company mail and revenue documents, and effective fleet administration to meet business and operational requirements.

KEY RESPONSIBILITIES

Transport Operations & Fleet Management

• Supervise daily transport operations to ensure the efficient deployment of drivers, staff, and vehicles in line with operational requirements.

• Coordinate crew transportation, staff bus services, VIP transportation, and operational vehicle movements to ensure timely service delivery.

• Monitor vehicle utilization, fuel consumption, mileage, and operational performance to promote cost-effective fleet management.

• Coordinate vehicle breakdowns, repairs, servicing, and preventative maintenance activities with approved service providers and contractors.

• Conduct routine inspections of vehicles to ensure safety, cleanliness, roadworthiness, and compliance with company standards.

• Maintain records relating to vehicle registrations, licenses, insurance policies, authorizations, annual inspections, and related documentation.

• Monitor driver allocations, shift coverage, attendance, overtime, and operational readiness to ensure adequate resource availability.

• Ensure standby transport arrangements are available to support operational disruptions, emergencies, and special requirements.

• Supervise transport contractors and monitor service delivery against agreed operational requirements.

Mail Operations

• Oversee the sorting, processing, distribution, and dispatch of inbound and outbound company mail.

• Ensure documents, registered mail, revenue documents, and confidential correspondence are handled securely and delivered accurately.

• Verify that mailbags are prepared and dispatched to the correct departments, stations, and external destinations.

• Monitor mail dispatch activities and obtain required acknowledgements from recipients and outstations.

• Register, record, and track all inbound and outbound mail, including registered mail, cheques, and revenue-related documents.

• Ensure outbound mail is weighed, franked, and processed in accordance with postal and company requirements.

• Coordinate the receipt and dispatch of Board and executive correspondence and ensure secure handling of sensitive documents.

• Provide guidance and support to employees regarding mail procedures, dispatch schedules, and company mail policies.

Administration, Compliance & Reporting

• Assist in preparing accident reports, investigations, insurance claims, and related documentation for transport incidents.

• Verify invoices received from transport contractors, vehicle service providers, and other external vendors prior to approval.

• Prepare monthly operational reports, transport statistics, mail activity reports, and departmental KPIs.

• Maintain accurate operational records and ensure compliance with company policies, regulatory requirements, and audit standards.

• Support tender preparation, procurement activities, and contract administration related to transport and mail services.

• Liaise with internal departments and external stakeholders to resolve transport and mail-related issues effectively.

• Support initiatives aimed at improving service quality, operational efficiency, safety performance, and cost control.

• Provide guidance and day-to-day support to drivers, assistants, and junior staff to maintain performance and service standards.

• Perform any other duties assigned by the Assistant Manager - Transport & Mail.

EDUCATION / QUALIFICATIONS

• Bachelor's degree in Transport Management, Logistics, Business Administration, or a related field.

EXPERIENCE

• 0-2 years of experience in transport operations, fleet coordination, logistics, or employee transportation services.

• Experience in dispatching vehicles, coordinating schedules, and monitoring transportation activities.