مساعد مدير الشؤون الإدارية

Qualifications

Key Responsibilities:

Administration

• Manage daily administrative activities and ensure smooth office operations.
• Maintain company records, employee files, and confidential documents.
• Coordinate office supplies, stationery, and administrative purchases.
• Prepare letters, reports, correspondence, and official documentation.
• Organize meetings, travel arrangements, accommodation, and logistics when required.
• Maintain proper filing systems for physical and electronic documents.

PRO & Government Coordination

• Coordinate with the Public Relations Officer (PRO) for all government-related documentation.
• Assist in processing employment visas, residence permits, medicals, Qatar ID applications, and labour contracts.
• Coordinate with the Ministry of Labour, Immigration, and other government authorities as required.
• Track expiry dates of visas, licenses, and other legal documents to ensure timely renewals.

Recruitment & Employee Support

• Coordinate recruitment activities including interview scheduling and candidate documentation.
• Support employee onboarding and induction processes.
• Maintain recruitment records and employee databases.
• Coordinate joining formalities and documentation for new employees.
• Assist HR in maintaining employee attendance and leave records when required.

Staff Coordination

• Coordinate accommodation, transportation, and mobilization of employees.
• Maintain updated employee records and administrative databases.
• Support various departments with administrative requirements.
• Assist in coordinating staff training and internal communications.