Summary
Al Shirawi Group is seeking an Assistant Administration Manager in Doha, Qatar. The role manages daily office operations, company records, correspondence, supplies, meetings, travel arrangements and filing systems. It also coordinates PRO and government documentation, visa and residence permit processing, renewals, recruitment activities, onboarding and employee records. Applicants should have a bachelor’s degree in business administration, management or a related field, 8–10 years of administrative experience in Qatar, and knowledge of Qatar Labour Law and visa processes.
The posting
As published on alshirawi.com. Pulled from the employer's site and shown as they wrote it.
Qualifications
Key Responsibilities:
Administration
- Manage daily administrative activities and ensure smooth office operations.
- Maintain company records, employee files, and confidential documents.
- Coordinate office supplies, stationery, and administrative purchases.
- Prepare letters, reports, correspondence, and official documentation.
- Organize meetings, travel arrangements, accommodation, and logistics when required.
- Maintain proper filing systems for physical and electronic documents.
PRO & Government Coordination
- Coordinate with the Public Relations Officer (PRO) for all government-related documentation.
- Assist in processing employment visas, residence permits, medicals, Qatar ID applications, and labour contracts.
- Coordinate with the Ministry of Labour, Immigration, and other government authorities as required.
- Track expiry dates of visas, licenses, and other legal documents to ensure timely renewals.
Recruitment & Employee Support
- Coordinate recruitment activities including interview scheduling and candidate documentation.
- Support employee onboarding and induction processes.
- Maintain recruitment records and employee databases.
- Coordinate joining formalities and documentation for new employees.
- Assist HR in maintaining employee attendance and leave records when required.
Staff Coordination
- Coordinate accommodation, transportation, and mobilization of employees.
- Maintain updated employee records and administrative databases.
- Support various departments with administrative requirements.
- Assist in coordinating staff training and internal communications.