مراقب وثائق

Job Description – Document Controller (Construction Projects)

Location: UAE (Preferred: Abu Dhabi / Dubai)

Experience: 3–6 Years

Industry: Construction / Infrastructure / Data Center

Employment Type: Full-Time

Job Summary

We are looking for a highly organized and detail-oriented Document Controller
to manage project documentation and ensure proper control,tracking, and
distribution of all technical and commercial documents throughout the project
lifecycle.

Key Responsibilities

• Document Control & Management

• Maintain and manage all project documents (drawings, submittals, RFIs,

reports, contracts)

• Ensure proper document numbering, version control, and revision tracking
• Establish and maintain document control procedures and workflows

• Incoming & Outgoing Correspondence

• Log and track all incoming and outgoing documents
• Distribute documents to relevant stakeholders in a timely manner
• Maintain proper records of transmittals and acknowledgements

• Submittals & Drawings Tracking

• Track status of shop drawings, material submittals, RFIs, and approvals
• Follow up with internal teams, consultants, and clients for pending

approvals

• Maintain updated logs and dashboards

• System & Software Management

• Manage document control systems such as Aconex, Procore, SharePoint, or

EDMS

• Ensure proper filing (soft & hard copy) as per project standards
• Maintain access control and document security

• Reporting

• Prepare weekly/monthly document status reports
• Highlight delays in approvals and critical documentation issues
• Support project team with accurate document records

• Coordination

• Coordinate with project managers, engineers, QA/QC, and subcontractors
• Ensure alignment of document flow across all departments

• Archiving & Handover

• Ensure proper document archiving and indexing
• Prepare and submit final handover documentation / as-built records

8.Qualifications

• Bachelor’s Degree or Diploma in Engineering / Business Administration /

Document Management

• 3–6 years of experience as Document Controller in construction projects

(UAE preferred)

Skills & Competencies

• Strong knowledge of document control procedures and standards
• Proficiency in Aconex / Procore / SharePoint / EDMS systems
• Advanced skills in MS Office (Excel, Word)
• Good understanding of construction documentation workflow
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Good communication and coordination abilities

Mandatory Requirements

• Experience in construction or infrastructure projects
• Familiarity with document numbering systems and transmittals
• Ability to manage large volumes of documents efficiently

Preferred

• Experience in data center / large-scale projects
• Knowledge of ISO documentation standards
• Experience with client/consultant documentation systems
• Immediate joiners preferred