Summary
Emircom is seeking a Document Controller for construction, infrastructure, or data center projects, with the role located in Abu Dhabi and the UAE preferred. The role manages project records, correspondence, document numbering and revisions, submittal and drawing logs, reporting, archiving, and handover documentation. Applicants should have 3–6 years of document control experience in construction projects and a degree or diploma in engineering, business administration, or document management. Experience with Aconex, Procore, SharePoint, or EDMS and advanced MS Office skills are requested; immediate joiners are preferred.
The posting
As published on emircom.com. Pulled from the employer's site and shown as they wrote it.
Job Description – Document Controller (Construction Projects)
Location: UAE (Preferred: Abu Dhabi / Dubai)
Experience: 3–6 Years
Industry: Construction / Infrastructure / Data Center
Employment Type: Full-Time
Job Summary
We are looking for a highly organized and detail-oriented Document Controller
to manage project documentation and ensure proper control,tracking, and
distribution of all technical and commercial documents throughout the project
lifecycle.
Key Responsibilities
- Document Control & Management
- Maintain and manage all project documents (drawings, submittals, RFIs,
reports, contracts)
- Ensure proper document numbering, version control, and revision tracking
- Establish and maintain document control procedures and workflows
- Incoming & Outgoing Correspondence
- Log and track all incoming and outgoing documents
- Distribute documents to relevant stakeholders in a timely manner
- Maintain proper records of transmittals and acknowledgements
- Submittals & Drawings Tracking
- Track status of shop drawings, material submittals, RFIs, and approvals
- Follow up with internal teams, consultants, and clients for pending
approvals
- Maintain updated logs and dashboards
- System & Software Management
- Manage document control systems such as Aconex, Procore, SharePoint, or
EDMS
- Ensure proper filing (soft & hard copy) as per project standards
- Maintain access control and document security
- Reporting
- Prepare weekly/monthly document status reports
- Highlight delays in approvals and critical documentation issues
- Support project team with accurate document records
- Coordination
- Coordinate with project managers, engineers, QA/QC, and subcontractors
- Ensure alignment of document flow across all departments
- Archiving & Handover
- Ensure proper document archiving and indexing
- Prepare and submit final handover documentation / as-built records
8.Qualifications
- Bachelor’s Degree or Diploma in Engineering / Business Administration /
Document Management
- 3–6 years of experience as Document Controller in construction projects
(UAE preferred)
Skills & Competencies
- Strong knowledge of document control procedures and standards
- Proficiency in Aconex / Procore / SharePoint / EDMS systems
- Advanced skills in MS Office (Excel, Word)
- Good understanding of construction documentation workflow
- Strong organizational and multitasking skills
- High attention to detail and accuracy
- Good communication and coordination abilities
Mandatory Requirements
- Experience in construction or infrastructure projects
- Familiarity with document numbering systems and transmittals
- Ability to manage large volumes of documents efficiently
Preferred
- Experience in data center / large-scale projects
- Knowledge of ISO documentation standards
- Experience with client/consultant documentation systems
- Immediate joiners preferred