مراقب وثائق

Key Responsibilities:

• Implement and maintain PMC document-control procedures and workflows.
• Register, track, and distribute incoming and outgoing correspondence.
• Manage project drawings, RFIs, submittals, reports, specifications, instructions, and technical documents.
• Maintain document revision, status, numbering, and distribution controls.
• Maintain correspondence, drawing, submission, and document registers.
• Control document workflows between the Client, PMC, CSC, and Contractor.
• Track document reviews, approvals, comments, and outstanding responses.
• Monitor overdue submissions, reviews, and responses and follow up with responsible parties.
• Maintain structured document numbering, filing, and electronic archiving systems.
• Prepare document-control status reports and dashboards for PMC management.
• Maintain accurate project records and ensure full document traceability.
• Support timely retrieval of contractual, technical, and project records.
• Control and maintain as-built drawings and documentation.
• Coordinate O&M manuals, testing records, inspection records, and completion documentation.
• Compile and maintain project handover dossiers.
• Support final project archiving and document-control close-out activities.

Minimum Requirements:

• Bachelor's Degree in Business Administration, Information Management, Document Management, or another relevant discipline.
• Engineering degree is not required.
• Minimum 7–10 years of total professional experience.
• 4–6 years of experience in similar document-control roles.
• 4–6 years of GCC/KSA experience.
• Previous experience with a PMC, engineering consultancy, or construction supervision consultancy is preferred.
• Experience on major infrastructure or large-scale development projects is preferred.
• Strong understanding of document-control processes, workflows, revision control, transmittals, registers, and document status management.
• Experience managing large volumes of technical and contractual documentation in a multidisciplinary project environment.
• Proficiency in Microsoft Office, particularly Excel, and Electronic Document Management Systems (EDMS).
• Experience with platforms such as Aconex, Asite, SharePoint, ProjectWise, or similar systems is an advantage.
• Strong attention to detail, organization, communication, follow-up, and time-management skills.
• Ability to manage multiple document workflows and priorities under tight project deadlines.
• Saudi Arabia/GCC project experience is strongly preferred.