Summary
Dar Al Riyadh is seeking a Document Controller for project document-control activities in Madinah. The role manages correspondence, drawings, submittals, technical records, document workflows, revisions, registers, approvals, and project handover archives. Applicants need a relevant bachelor's degree, 7–10 years of total professional experience, including 4–6 years in similar roles and 4–6 years of GCC or KSA experience. Proficiency in Microsoft Office, particularly Excel, and EDMS is required; experience with Aconex, Asite, SharePoint, or ProjectWise is an advantage.
The posting
As published on daralriyadh.com. Pulled from the employer's site and shown as they wrote it.
Key Responsibilities:
- Implement and maintain PMC document-control procedures and workflows.
- Register, track, and distribute incoming and outgoing correspondence.
- Manage project drawings, RFIs, submittals, reports, specifications, instructions, and technical documents.
- Maintain document revision, status, numbering, and distribution controls.
- Maintain correspondence, drawing, submission, and document registers.
- Control document workflows between the Client, PMC, CSC, and Contractor.
- Track document reviews, approvals, comments, and outstanding responses.
- Monitor overdue submissions, reviews, and responses and follow up with responsible parties.
- Maintain structured document numbering, filing, and electronic archiving systems.
- Prepare document-control status reports and dashboards for PMC management.
- Maintain accurate project records and ensure full document traceability.
- Support timely retrieval of contractual, technical, and project records.
- Control and maintain as-built drawings and documentation.
- Coordinate O&M manuals, testing records, inspection records, and completion documentation.
- Compile and maintain project handover dossiers.
- Support final project archiving and document-control close-out activities.
Minimum Requirements:
- Bachelor's Degree in Business Administration, Information Management, Document Management, or another relevant discipline.
- Engineering degree is not required.
- Minimum 7–10 years of total professional experience.
- 4–6 years of experience in similar document-control roles.
- 4–6 years of GCC/KSA experience.
- Previous experience with a PMC, engineering consultancy, or construction supervision consultancy is preferred.
- Experience on major infrastructure or large-scale development projects is preferred.
- Strong understanding of document-control processes, workflows, revision control, transmittals, registers, and document status management.
- Experience managing large volumes of technical and contractual documentation in a multidisciplinary project environment.
- Proficiency in Microsoft Office, particularly Excel, and Electronic Document Management Systems (EDMS).
- Experience with platforms such as Aconex, Asite, SharePoint, ProjectWise, or similar systems is an advantage.
- Strong attention to detail, organization, communication, follow-up, and time-management skills.
- Ability to manage multiple document workflows and priorities under tight project deadlines.
- Saudi Arabia/GCC project experience is strongly preferred.