مراقب وثائق

Job Summary

The Document Controller establishes master filing systems, including copies of all drawing issued on design projects or supervision projects. He ensures the implementation of K&A archiving policies, procedures, standards, and the recording of all issued documents and drawings, by using Aconex program.

Key Responsibilities (Financial)

• Provide document control and organize a comprehensive filing system for all received and outgoing correspondences for company projects in accordance with corporate policies and procedures

Key Responsibilities (Customer Focus)

• Maintain a record of submittals to the client and record the date of responses to the client

Key Responsibilities (Internal Business Process)

Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference

Maintain a register of design manuals, vendor manuals and design drawings

Maintain copies of all programs submitted during the project and file copies of the client’s drawings showing the progress of the works during the various stages of the design

Maintain a register of all design drawings submitted by the client and update the status of review / approval of design drawings

Record receipt of drawing revisions and distribute to the appropriate people

Ensure that the most current version of drawing documents is being used

Assist other members in the team to set-up and maintain filing systems in an organized manner

Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures

Key Responsibilities (Learning & Growth)

Attend periodic training to further develop relevant skills

Qualification, Technical Skills and Competencies

Saudi Citizen is preferable

High School Diploma. B.Sc. is preferable

Excellent experience in Aconex Program for more than 5 years

Working knowledge of Microsoft Word, PowerPoint and Excel

Good secretarial skills and organizational abilities

Ability to communicate effectively both internally and externally

Good planning, organization and presentation capability

Strong attention to details

Proficiency in spoken and written English

Overall Experience Required to Execute this Role

Prior Document Controller experience required

Specific Experience Required to Execute this Role

Well-versed in Aconex