Summary
Khatib & Alami is hiring a Document Controller for supervision projects in Riyadh. The role manages filing systems and records for project correspondence, submittals, manuals, and drawings, and tracks responses and review statuses. The postholder uses Aconex to record and distribute documents, maintain current drawing versions, and ensure regular file backups. Prior document controller experience and more than 5 years of Aconex experience are required; Saudi citizens are preferred.
The posting
As published on khatibalami.com. Pulled from the employer's site and shown as they wrote it.
Job Summary
The Document Controller establishes master filing systems, including copies of all drawing issued on design projects or supervision projects. He ensures the implementation of K&A archiving policies, procedures, standards, and the recording of all issued documents and drawings, by using Aconex program.
Key Responsibilities (Financial)
- Provide document control and organize a comprehensive filing system for all received and outgoing correspondences for company projects in accordance with corporate policies and procedures
Key Responsibilities (Customer Focus)
- Maintain a record of submittals to the client and record the date of responses to the client
Key Responsibilities (Internal Business Process)
Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference
Maintain a register of design manuals, vendor manuals and design drawings
Maintain copies of all programs submitted during the project and file copies of the client’s drawings showing the progress of the works during the various stages of the design
Maintain a register of all design drawings submitted by the client and update the status of review / approval of design drawings
Record receipt of drawing revisions and distribute to the appropriate people
Ensure that the most current version of drawing documents is being used
Assist other members in the team to set-up and maintain filing systems in an organized manner
Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures
Key Responsibilities (Learning & Growth)
Attend periodic training to further develop relevant skills
Qualification, Technical Skills and Competencies
Saudi Citizen is preferable
High School Diploma. B.Sc. is preferable
Excellent experience in Aconex Program for more than 5 years
Working knowledge of Microsoft Word, PowerPoint and Excel
Good secretarial skills and organizational abilities
Ability to communicate effectively both internally and externally
Good planning, organization and presentation capability
Strong attention to details
Proficiency in spoken and written English
Overall Experience Required to Execute this Role
Prior Document Controller experience required
Specific Experience Required to Execute this Role
Well-versed in Aconex