مسؤول موارد بشرية

Position Title

Human Resource Officer – Human Resource Management

Department

Human Resource Department

Reports To (Position Title)

Human Resource Manager

Job Overview

- Compiles, compares, and maintaining reports on leaves and attendance figures for all employees.

- Reviews and send for approval routine/emergency leaves request, Timesheets, documents

- Dealing with medical insurance company to process employees’ Inquiry and benefits

- Managing, maintaining, updating overall HR Data System and administration of data record management

- Communicate proactively and work with Management and Sr. Management to resolve employee concerns and issues, and identify administrative needs that occur on a routine basis

- Provide assistance on other human resources Employee Relations matters as assigned

- Preparing Company official Documents & Letters

Responsibilities and Duties

- Maintain and update the HR System entry.

§ Monitoring and Updating the HR Register

§ Adding and updating records of employee’s personnel-related data, to reflect changes in employee status.

§ Receive vacation request Approved and update into HR System

§ Monitoring, Updating, Organizing, and filtering the OneDrive documents

- Employee Relations

§ Processing of all leave request and Leave Settlements

§ Check in the HR system for balance days of employee’s schedule

§ Ensure vacation request form reviewed and signed by HR manager and approved by GM

§ Assists in the development and implementation of HR policies and procedures with coordinating with HR Manager

§ Periodically checks and compares records/timesheets to ensure employee records and leave schedules correspond.

§ Coordinate with Finance department regarding leave salaries, final settlements, and cash claims

§ Prepare and maintain employment records related to events such as hiring, termination, leaves, transfers, and benefits

§ Preparing Company official Documents & Letters such as, employment contracts, Employment contracts, Visa contracts, Expat contracts, new joiners’ contracts

§ Handling employee’s grievance and issuing Penalties according to the Saudi labor law

- Medical Insurance

§ Preparing requests for Medical Insurance Cards

§ Dealing with medical insurance company to process employees’ medical claims and handle addition and deletion of employees according the company’s policy

§ Sending Amendment requests if there was a mistake in the insurance cards or in case it is not showing in (MUQEEM) services System

§ Medical Report requests

- Obtaining Approvals

§ HR Manager and the GM approvals on the leaves & other documents

§ Department heads on Uploaded documents if required

§ FOT anticipation from the management and notify the HR Site for any management concern

§ Timesheets from the HR Manager and the GM with it is relevant documents

§ Emergency / Annual leaves

Qualifications

Education Level: BSc/BA in Business Administration or relevant field; additional education in HRM will be a plus

Years of Experience: 2 years as HR coordinator or relevant human resources/administrative position

Specific Skills / Competencies

§ Teamwork and collaboration

§ Interpersonal Skills

§ Customer service

§ IT skills

§ Coordinating and Controlling

§ Effective Communication Skills

§ HR Reporting skills

§ Proactivity skills

Required Licenses and Certifications (Optional/If position required):

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