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Job Purpose

Supervise all recruitment and HR operations activities from planning, throughout execution, through to control the HR operations to provide a superior employee experience during the career journey

Main Job Responsibilities

No.

Responsibility

Description

1

Policies & Procedures

• Recommend improvements to departmental policy and support in the implementation of procedures and controls

2

HR Operations

• Administer employees leave applications and records
• Supervise and ensure a smooth onboarding process for new joiners
• Ensure that the new joiner orientation is conducted in a timely and comprehensive manner
• Execute employee contracts
• Supervise GOSI operations
• Supervise the probation appraisal process
• Conduct investigations to resolve employees issues as they arise and support in decision making
• Coordinate with Finance in processing payroll as and when required
• Oversee the employees’ loans and advances requests and maintain their records
• Ensure that employees’ letters and salary certificates are issued correctly
• Handle employees transfers and relocations and coordinate with Admin as and when needed
• Support OD in Training & Development operations as and when needed
• Conduct exit interviews
• Handle employee grievances
• Handle employees’ disciplinary actions as per the company policy and labor law
• Notify all concerned stakeholders about the acceptance of resignations
• Supervise the employees End of Service Benefits (ESB) settlement, if any.
• Supervise employees’ attendance and overtime
• Supervise all matters related to employees medical insurance

3

HR Database Management

• Supervise updating all employees’ details in the database
• Supervise maintaining all employees’ personal files are complete and properly stored
• Supervise archiving employees information and documents in HR system

4

Staff Development

• Identify areas of improvement in his/her subordinates and ensure their continuous growth
• Coach and provide formal and informal positive constructive feedback to ensure that work is carried in an efficient manner
• Recommend training needs to bridge staff skill gap

5

Other Responsibilities

• Perform other job related projects and/or assignments that he/she might be asked to do by his/her direct supervisor/manager for special assistance that are often not mentioned in this job description as they arise under specific circumstances

Requirements

Job Specifications

Education

Bachelor of Human Resource Management / Business Administration or equivalent