مدير مكتب

• Organizes and implements office operations and procedures, including correspondence management, filing systems, and office workflows.
• Oversees and coordinates administrative activities, ensuring the smooth functioning of the office environment.
• Prioritizes office management tasks, addressing urgent matters promptly and ensuring their efficient handling.
• Provides comprehensive administrative support, including scheduling meetings, managing correspondence, handling visitors, and routing calls as necessary.
• Manages appointment calendars for the designated team or department leader, resolving scheduling conflicts and ensuring efficient time management.
• Prepares reports, presentations, and other documents as required, ensuring accuracy and timely delivery.
• Distributes meeting agendas and relevant materials, takes minutes during meetings as requested, and ensures that all necessary follow-up actions are taken.
• Ensures timely finalization, approval, and distribution of meeting minutes to relevant stakeholders.
• Follows up on action items and resolutions from meetings, ensuring that tasks are completed and issues are addressed.
• Contributes to team objectives by providing support for related tasks and projects as needed, ensuring project timelines are met.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as required.
• Maintains the office environment by ensuring its proper and safe condition and arranging for necessary repairs and supply orders.
• Creates or modifies documents using various applications (e.g., Word, Excel, PowerPoint) and maintains relevant databases to ensure information accuracy and accessibility.
• Other duties as assigned within the scope of the job.

Requirements

- Education: Bachelor’s degree in business administration, management, or a related field

- Experience: Minimum of 3 years of experience in similar role

- Language: English and Arabic