Summary
Fakeeh Care Group is seeking an Office Manager to coordinate office operations and administrative activities. The role includes managing correspondence, filing systems, calendars, visitors and calls; preparing documents and reports; coordinating meetings and following up on action items; and maintaining office supplies and facilities. Applicants should have a bachelor’s degree in business administration, management or a related field, at least three years of similar experience, and English and Arabic language skills.
The posting
As published on fakeeh.care. Pulled from the employer's site and shown as they wrote it.
- Organizes and implements office operations and procedures, including correspondence management, filing systems, and office workflows.
- Oversees and coordinates administrative activities, ensuring the smooth functioning of the office environment.
- Prioritizes office management tasks, addressing urgent matters promptly and ensuring their efficient handling.
- Provides comprehensive administrative support, including scheduling meetings, managing correspondence, handling visitors, and routing calls as necessary.
- Manages appointment calendars for the designated team or department leader, resolving scheduling conflicts and ensuring efficient time management.
- Prepares reports, presentations, and other documents as required, ensuring accuracy and timely delivery.
- Distributes meeting agendas and relevant materials, takes minutes during meetings as requested, and ensures that all necessary follow-up actions are taken.
- Ensures timely finalization, approval, and distribution of meeting minutes to relevant stakeholders.
- Follows up on action items and resolutions from meetings, ensuring that tasks are completed and issues are addressed.
- Contributes to team objectives by providing support for related tasks and projects as needed, ensuring project timelines are met.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as required.
- Maintains the office environment by ensuring its proper and safe condition and arranging for necessary repairs and supply orders.
- Creates or modifies documents using various applications (e.g., Word, Excel, PowerPoint) and maintains relevant databases to ensure information accuracy and accessibility.
- Other duties as assigned within the scope of the job.
Requirements
- Education: Bachelor’s degree in business administration, management, or a related field
- Experience: Minimum of 3 years of experience in similar role
- Language: English and Arabic