مراقب وثائق المشتريات

JOB PURPOSE / OBJECTIVE

Document Controller for Procurement, primary responsibility is to oversee the management and organization of all procurement-related documents. This includes maintaining proper classification, filing, storage, and retrieval systems in accordance with internal policies and procedures. Working closely with stakeholders is crucial for ensuring the efficient distribution and control of procurement documents, including contracts, technical drawings, and other important records. Additionally, providing guidance, support, and supervision for other document controllers is essential, while continually improving the procedures and systems to optimize the procurement documentation process.

KEY ACCOUNTABILITIES

• Copying, scanning, and storing documents.

• Review documents for accuracy and edit.

• Filing of documents in digital and physical records with quick access for retrieval.

• Assist in the preparation of reports and presentations.

• Create templates as required.

• Create tracking registers and maintain as required.

• Distribute documents for review and manage responses process.

• Maintain the office environment in a professional and acceptable manner.

• Assist with department audits as part of ISO Compliance.

• Coordinate distribution of reports, budgets and performance statics as directed.

• Innovation in the process to conserve paper and reduce waste.

• Identification numbering of documentation and correspondence for tracking purposes.

• Maintain and update Document Control Procedures and ISO Standards.

• Distribute project-related copies to internal teams and prepare ad-hoc reports on projects as needed.

QUALIFICATIONS & EXPERIENCE

Education

• Diploma in Computer Science/Business Administration or equivalent

Professional Qualifications (Certifications & Accreditations)

• N/A Competencies (Knowledge, Skills & Abilities)

• Well-developed presentation skills and excellent interpersonal skills.

• Teamwork.

• Alertness and attention to details.

• Multi-tasking.

• Ability to work under pressure.

• Anticipating / Solving problems.

• Time Management skills.

• Experience in working with diverse cultures.

• The ability to communicate with multi-disciplinary teams.

• Demonstrates ability to listen to the views of others and respond in a logical, well thought out manner. Additional / Other Requirement:

• Willing to work extra hours.

• Diplomatic • Flexible • Resilient under stress and capable of managing competing priorities.

Requirements

Experience

• Min 3-6 years’ experience as a Document Controller in Contracting field.

Languages

• English • Arabic is beneficial