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Job Description – Project Management Specialist at ThurayaBiz

Job Summary

The Project Management Specialist at ThurayaBiz plays a key role in planning, coordinating, and supporting the successful delivery of projects in line with organizational and client objectives. Reporting to the Project Manager/Project Management Lead, this position involves coordinating project activities, timelines, resources, documentation, and stakeholders while ensuring projects are delivered efficiently and to the required quality standards.

Key Responsibilities and Roles:

1) Project Planning & Coordination:

• Support the planning and execution of projects from initiation through completion.
• Develop and maintain project schedules, timelines, and action plans.
• Coordinate project activities, deliverables, and milestones.
• Monitor project progress and ensure deadlines are met.

2) Stakeholder & Team Coordination

• Coordinate communication between internal teams, clients, suppliers, and stakeholders.
• Follow up on assigned tasks and project deliverables.
• Organize project meetings and maintain meeting records and action points.
• Support effective communication throughout the project lifecycle.

3) Project Documentation & Reporting

• Prepare project documents, status reports, presentations, and progress updates.
• Maintain organized project files, records, and documentation.
• Track project budgets, resources, deliverables, and requirements.
• Escalate project risks, delays, and issues to the relevant management.

4) Quality & Risk Management

• Monitor project deliverables to ensure they meet agreed requirements and standards.
• Identify potential project risks and support the development of mitigation plans.
• Follow up on changes to scope, timelines, and deliverables.
• Support project evaluation and post-project reviews.

5) Continuous Improvement

• Identify opportunities to improve project management processes and workflows.
• Stay updated with project management methodologies and tools.
• Support the implementation of project management best practices.
• Participate in training and professional development.

Qualifications

• Bachelor’s degree in Project Management, Business Administration, Management, Operations Management, or related field.
• Relevant certifications such as CAPM, PMP, PRINCE2, or other project management certifications are an advantage.
• 2–4 years of experience in project coordination, project management, or related roles.
• Proven experience managing or coordinating multiple projects and stakeholders.

Skills & Competencies (Nice to Have)

• Strong project planning, coordination, and organizational skills.
• Proficiency in project management tools and Microsoft Office.
• Knowledge of project management methodologies and processes.
• Strong communication, negotiation, and stakeholder management skills.
• Analytical and problem-solving mindset.
• Ability to manage multiple priorities and meet deadlines.
• Effective teamwork, adaptability, accountability, and customer focus.

What's great in the job?

• Great team of smart people, in a friendly and open culture
• No dumb managers, no stupid tools to use, no rigid working hours
• No waste of time in enterprise processes, real responsibilities and autonomy
• Expand your knowledge of various business industries
• Create content that will help our users on a daily basis
• Real responsibilities and challenges in a fast evolving company