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Position Overview

We are seeking a highly capable and independent Procurement / Purchasing Manager to establish and oversee the company’s procurement framework during its growth and scale-up phase. This position is responsible for building end-to-end procurement SOPs, enforcing internal controls, ensuring supplier due diligence, negotiating commercial terms, and supporting all business units with reliable sourcing solutions.
This role requires hands-on execution, strong commercial acumen, a governance-driven mindset, and the ability to build a procurement function from the ground up. The successful candidate will collaborate across Finance, Solutions, Delivery, Operations, R&D, and Administration to ensure transparent, compliant, and cost-efficient procurement activities.

Key Responsibilities

1. Procurement Operations & Vendor Management
• Lead sourcing, negotiation, purchase planning, and procurement execution across all categories, including:
• Hardware, Software/SaaS, Technical subcontractors, R&D vendors, General office/admin supplies.
• Draft, negotiate, and coordinate procurement contracts in collaboration with Finance, Legal, and relevant departments.
• Manage the full procurement lifecycle: PR review → sourcing → quotations → evaluation → negotiation → PO issuance → delivery coordination → GRN confirmation → invoice verification.
• Maintain an approved vendor list and a structured vendor onboarding process.
2. Internal Controls, SOPs & Governance
• Develop and implement Procurement SOPs aligned with best practices and startup realities, including:
3-way match (PR–PO–GRN)
Delegation of Authority (DoA) integration
Vendor onboarding and KYC workflow
CAPEX/OPEX classification standards
Contract review and compliance checks
• Establish procurement templates: PR, PO, evaluation forms, vendor risk checklist, and quotation comparisons.
• Support Finance on IFRS-related procurement impacts (IFRS 15, IFRS 16, IFRS 9/IAS 32, Capex vs Opex treatment).
3. Supplier Due Diligence & Risk Management
• Perform mandatory supplier due diligence, including KYC, AML, sanctions screening, and background verification.
• Maintain and periodically update the Procurement Risk Register.
• Conduct annual vendor performance assessments and scoring.
• Implement price benchmarking and market intelligence for key categories.
4. Cross-Border Procurement & Logistics
• Manage procurement activities involving UAE, China, and Hong Kong vendors.
• Coordinate logistics, import/export processes, customs documentation, freight arrangements, and Incoterms.
• Ensure cost transparency: landed cost analysis, HS code accuracy, duty and VAT assessments.
5. Strategic Sourcing & Framework Agreements
• Lead negotiations for framework agreements and long-term supplier partnerships.
• Work with stakeholders to consolidate demand and drive cost efficiencies.
• Conduct preliminary “price reasonableness” checks for technical components and software, while coordinating deeper technical evaluations with internal teams.
6. Cross-Functional Support
• Work closely with Solutions, R&D, Delivery, Admin, and Operations on procurement needs.
• Support project teams in verifying vendor capabilities, quotations, lead times, and contract alignment.
• Coordinate with Finance on payment schedules, milestone acceptance, invoice validation, and contract compliance.

Candidate Profile

1. Bachelor’s degree in Supply Chain, Business Administration, Finance, Engineering, or related fields.
2. 5–10 years of procurement or purchasing experience, preferably in: IT, engineering, outsourcing procurement, or multi-category procurement roles.
3. Proven experience in establishing procurement processes, SOPs, or internal control frameworks.
4. Strong track record in commercial negotiation and vendor management.
5. Hands-on experience with cross-border procurement (especially China/Hong Kong–UAE logistics).