مراقب وثائق الصيانة

Maintenance Document Controller

Job Purpose

To organize, control, and maintain all maintenance-related documents, ensuring accuracy, traceability, and compliance with company procedures, safety standards, and maintenance management systems.

Key Responsibilities

• Organize and control all maintenance documents including work orders, preventive maintenance schedules, inspection reports, service reports, manuals, drawings, permits, and spare parts records.

• Ensure all maintenance documents are properly reviewed, approved, issued, and archived.

• Maintain document version control and accurate document tracking for maintenance records.

• Coordinate with Maintenance, Engineering, HSE, Procurement, and other related departments.

• Follow up on missing, delayed, or incomplete maintenance documentation.

• Prepare maintenance document reports and logs when required.

• Ensure compliance with company policies, safety regulations, and quality management systems (ISO / QMS).

• Maintain confidentiality and accuracy of maintenance records.

• Support internal and external audits related to maintenance documentation.

• Perform any other duties assigned by management.

Requirements

Education:
Diploma or Bachelor’s degree in Engineering, Technical Studies, Business Administration, or a related field.

Experience:
1–3 years of experience in document control, maintenance coordination, or technical support roles.

Language:
English (written and spoken).

Skills:

• Strong organizational and documentation skills.

• Proficient in MS Office.

• Familiarity with maintenance documentation and work order systems.

• ERP / CMMS system experience (SAP / Oracle / Odoo / Maximo) is an advantage.