مساعد إدارة مكتبية

• 4+ years in administrative or operations coordination roles within tech, consulting, or project-driven environments.
• Experience working in professional services firms or with staff augmentation environments is preferred.
• High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and collaborative tools like MS Teams or SharePoint.
  

Responsibilities

• Operational Support

  • Act as the central point of contact for all administrative needs within the practice.
  • Coordinate with HR to onboard new staff and manage resource logistics (e.g., workspace, access, compliance).
  • Maintain updated resource rosters, assignment trackers, and leave plans.
  • Track contracts start/end dates and ensure renewals or exits are managed in coordination with stakeholders.
  • Support scheduling, logistics, and documentation for practice-wide meetings and reviews.

• Project & Delivery Coordination

  • Support practice leaders with data collection, project status tracking, and reporting.
  • Liaise with PMO for task tracking, risk updates, and progress dashboards.
  • Assist with creating and maintaining internal trackers (resources, projects, deliverables, etc.).
  • Follow up on timesheets and documentation compliance with internal teams.
• Client & Quality Interface
  • Act as a connection for internal team and client admin communications.
  • Ensure timely submission of project documentation, including DA forms, CVs, and status reports.

Qualifications

• Educational Qualification:
• Bachelor’s degree in Business Administration, Information Systems, or a related field.
• Behavioral Skills:
• Excellent organizational and multitasking abilities.
• Strong communication skills in Arabic and English (spoken and written).
• Familiarity with basic project coordination principles, timelines, and resource planning.
• Discretion, professionalism, and the ability to handle sensitive data.