Summary
Malomatia is seeking an Office Management Associate in Doha, Qatar. The role coordinates administrative needs, staff onboarding and resource logistics, roster and contract tracking, meetings, and project documentation. It also supports practice leaders with project status reporting and works with the PMO and client teams on coordination and documentation. Applicants need a bachelor’s degree in a relevant field, at least 4 years of administrative or operations coordination experience, and strong Arabic and English communication skills.
The posting
As published on malomatia.com. Pulled from the employer's site and shown as they wrote it.
- 4+ years in administrative or operations coordination roles within tech, consulting, or project-driven environments.
- Experience working in professional services firms or with staff augmentation environments is preferred.
- High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and collaborative tools like MS Teams or SharePoint.
Responsibilities
Operational Support
- Act as the central point of contact for all administrative needs within the practice.
- Coordinate with HR to onboard new staff and manage resource logistics (e.g., workspace, access, compliance).
- Maintain updated resource rosters, assignment trackers, and leave plans.
- Track contracts start/end dates and ensure renewals or exits are managed in coordination with stakeholders.
- Support scheduling, logistics, and documentation for practice-wide meetings and reviews.
Project & Delivery Coordination
- Support practice leaders with data collection, project status tracking, and reporting.
- Liaise with PMO for task tracking, risk updates, and progress dashboards.
- Assist with creating and maintaining internal trackers (resources, projects, deliverables, etc.).
- Follow up on timesheets and documentation compliance with internal teams.
- Client & Quality Interface
• Act as a connection for internal team and client admin communications.
• Ensure timely submission of project documentation, including DA forms, CVs, and status reports.
Qualifications
- Educational Qualification:
- Bachelor’s degree in Business Administration, Information Systems, or a related field.
- Behavioral Skills:
- Excellent organizational and multitasking abilities.
- Strong communication skills in Arabic and English (spoken and written).
- Familiarity with basic project coordination principles, timelines, and resource planning.
- Discretion, professionalism, and the ability to handle sensitive data.