أمين مستودع

Role Purpose

Manage and control inventory and supplies within Nesma & Partners in order to ensure that materials are properly stored, tracked, and made available when needed to support the organization's operations.

Operational Direction

• Receive and thoroughly examine all incoming materials, cross-check them against purchase orders, and manage the documentation associated with purchase orders. Additionally, promptly report, document, and keep a record of any damages or discrepancies found in received orders.
• Receive, examine, and document incoming supplies to ensure they meet Nesma & Partners standards.
• Organize and maintain inventory by categorizing and labeling items in order to save time and ensure that operations can run smoothly.
• Monitor inventory levels and reorder stock as needed to prevent shortages or overstocking.
• Conduct regular stock checks and reconcile discrepancies to conduct regular stock checks and reconcile discrepancies.
• Safely store and arrange items in an organized and accessible manner for quick and efficient retrieval of items when needed.
• Ensure that materials are stored according to safety and environmental regulations.
• Handle fragile or hazardous materials with care in order to reduce the risk of accidents, injuries, or exposure to harmful substances.
• Ensure the warehouse is adequately managed, and confirm that shipping tags align with the delivery instructions and purchase order or requisition to minimize the risk of errors in order fulfillment.

Key Accountabilities

Operational Direction

• Instruct the Quality Assurance and Quality Control (QAQC) officer to conduct an inspection of the materials, ensuring that materials meet specified quality standards to maintain the overall quality of the final product or service.
• Prepare the Site Store Receipt Voucher (SSRV) as a formal request for specific materials needed by different departments to ensure that requested items are disbursed correctly, following a structured and documented process.
• Inform the requester that the materials are in compliance and available for pickup at their convenience in order to reduce wait times and optimize their use of time and resources.
• Arrange the demand slip for approval by the on-site supervisor to help ensure that the requested materials or services are suitable for the task and meet quality standards.
• Generate an Issue Voucher (IV) that serves as an official document to record the transfer of materials; it helps in tracking the movement of inventory, providing a clear and documented trail of materials leaving the warehouse for a specific purpose.
• Update the system to accurately represent the current inventory quantity within the store.
• Maintain accurate records of all inventory transactions, including receipts and issuances to avoid overstocking or stockouts, reducing carrying costs and improving operational efficiency.

Key Accountabilities

Operational Direction

• Monitor inventory levels to avoid overstocking or stockouts to ensure smoother operations.
• Prepare purchase orders, delivery notes, and other relevant documentation for an efficient process.
• Keep track of product expiration dates and ensure that older items are used or disposed of appropriately.
• Inspect incoming materials for quality and compliance with specifications, ensuring that incoming materials meet quality standards is essential to maintain the overall quality of the products or services provided by the organization.
• Report any damaged or defective items to the appropriate department or supplier in order to ensure that only high-quality materials and products are used in the organization's operations.
• Fulfill internal requests for materials and supplies from various departments.

Key Accountabilities

Operational Direction

• Maintain a system for tracking who receives materials and when they are issued.
• Generate regular reports on inventory levels, consumption, and any discrepancies.
• Provide data and analysis to support decision-making related to procurement and inventory management.
• Establish a monthly checklist to identify and address non-moving inventory items, thereby enhancing the organization's inventory management efficiency.
• Ensure the security of the storage area, including monitoring for unauthorized access.
• Coordinate with suppliers for timely deliveries and returns, if necessary.
• Communicate any issues or concerns regarding deliveries to the appropriate personnel.

Policies, Systems, Processes & Procedures

• Follow all relevant Material Procurement processes, policies, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
• Demonstrate compliance with the organization’s values and ethics at all times to support the establishment of a value drive culture within the organization.

Continuous Improvement

• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.

Quality, Health, Safety & Environment (QHSE) Management

• Conduct all activities in a safe and environmentally responsible manner in compliance with internal policies and guidelines.

Reporting

• Assist in the preparation of timely and accurate reports to meet office support requirements, policies, and quality standards.

Technical Essential

Education/Certification

• High School/Vocational Diploma or equivalent.

Experience

• 0-4 years’ related experience in roles within similar positions.

Languages

• English

Skills

• Inventory Planning, Processing & Execution, Procurement Risk Management, Storekeeping & Warehousing, Technology Utilization, Legal & Regulatory Compliance.

Techical Preferred

Experience

• Experience in the EPC industry.

Languages

• Arabic

Behavioral Essential

Skills

• Action Oriented, Ensures Accountability, Collaborates, Communicates Effectively, Self- Development, Situational Adaptability.