Summary
Noatum Logistics, part of AD Ports Group, is hiring an Admin Officer to support fleet management activities in Abu Dhabi. The role includes maintaining fleet, insurance and licensing records, coordinating vehicle maintenance and inspections, managing supplies, and preparing reports on fleet usage and costs. Candidates should have a higher diploma or bachelor’s degree in logistics, good English, and 3–5 years of experience in fleet management, logistics or a related field.
The posting
As published on adportsgroup.com. Pulled from the employer's site and shown as they wrote it.
Noatum Logistics, part of AD Ports Group, is a leading company in Supply Chain Management with global coverage positioned in the Top 50 freight forwarders worldwide. Noatum Logistics acts as a global client-centered logistics operator providing integrated value-added solutions for the supply chain of all its clients and is a specialist in international transport, project cargo, logistics and customs. With an innovative character, we offer specific, integrated, complex and added-value responses to our client's supply chain, prioritizing a long-term relationship of trust and confidence to guarantee success. We are present in 33 countries through our team of over 1,680 professionals with great experience in our sector, always putting our motto “Excellence in Logistics Services” into practice by providing high-quality services to our customers.
Job Purpose:
To ensure the efficient operation of Fleet Management activities, maintaining accurate records, and facilitating effective communication within the team and with external partners
Responsibilities
Provide daily administrative support to the Fleet Manager and team.
Maintain accurate records of fleet assets, insurance, licensing, and registration.
Ensure compliance with regulatory requirements by keeping up-to-date documentation.
Organize and manage files related to vehicle maintenance, repairs, and inspections.
Monitor inventory levels of fleet-related supplies (e.g., fuel cards, maintenance tools).
Order supplies as needed, ensuring the department remains fully stocked.
Input data related to fleet performance, usage, and expenses.
Generate routine reports, including fuel usage, maintenance schedules, and cost analysis.
Liaise with service providers for fleet maintenance and repairs.
Track and confirm completed services, verifying invoices for payment processing.
Assist with dispatching vehicles, ensuring availability and readiness for operational needs.
Coordinate with drivers for routine inspections and maintenance schedules
Qualifications
SECTION III: KNOWLEDGE & SKILLS
Educational and Technical Qualifications:
Higher diploma or Bachelor’s degree in Logistic
Language Skills:
Good English
Years of Experience:
Minimum of 3-5
Nature of Experience:
Minimum of 3-5 years of experience in fleet management, logistics, or a related field.