Summary
KPMG Lower Gulf is hiring an Administrator based in Dubai, UAE, for UAE nationals only. The role covers document coordination and storage, job code creation, and review of related engagement documents. The administrator also processes invoices, assists with client portal uploads, and supports procurement requests and supplier onboarding. Applicants need a bachelor’s degree and 1–2 years of administrative experience; experience in the UAE or at a professional services firm is preferred.
The posting
As published on kpmg.com. Pulled from the employer's site and shown as they wrote it.
Document Management:
- Coordinate document printing, translation, scanning, and courier services. Raise tickets for cheque collection.
- Ensure invoices / important documents are stored on our data servers.
Job code opening:
- Creation of Job codes.
- Review all related documents and details (Budget sheet, Approvals, Risk Conflict, Client Evaluation, Sentinel, Engagement Evaluation, Engagement Letter, MFE, Outlays, Billing & Revenue, Payouts, Sub Tasks, Conflict Check, RM check list, CBC check, CRM etc.)
- Assist with changes to contract / project module as requested by Senior Administrator / Administration Lead.
Billing and Invoicing:
- Responsible for processing all departmental, inter-firm, subcontractor, client & supplier invoices by obtaining necessary approvals and updating reports or tracking systems accordingly.
- Assist with invoice uploads on client portals.
- Carry out any other duties as requested by the Senior Administrator / Administration Lead
Procurement:
- Assist with raising PRs for secondees, travel related and project related specific to subcontractors by obtaining necessary approvals and updating reports or tracking systems accordingly.
- Assist with onboarding of new suppliers/ Sub Contractors
Education requirements:
- Bachelor’s Degree Holder
Work experience requirements:
- Minimum of 1-2 years’ administrative experience preferably within the UAE.
- Prior Administration experience within a professional services firm is preferred