Summary
Aster DM Healthcare is hiring an Assistant Manager, Business Support (Internal Audit) in Dubai. The role supports the Chief Internal Audit, Risk and Compliance Officer with calendar and correspondence management, meeting preparation, travel arrangements, and coordination with stakeholders and the Internal Audit team. It also involves tracking follow-ups and coordinating team events and internal initiatives. The employer seeks experience in a secretary, executive assistant, or administrative assistant role and proficiency in Microsoft Office.
The posting
As published on asterdmhealthcare.com. Pulled from the employer's site and shown as they wrote it.
Job Title: Assistant Manager - Business Support (Internal Audit)
Job Type: Full-Time
Department: Internal Audit
Location: Al Hudaiba Award Building, Dubai, United Arab Emirates
Our Story:
Aster DM Healthcare is amongst one of the largest private healthcare service providers operating in GCC. With an emphasis on clinical excellence, we are one of the few entities in the world with a strong presence across healthcare through our 15 hospitals, 120 clinics and over 300 pharmacies. Our core strength lies in our 13,000 plus dedicated employees spread across the globe. We strive to create an environment where we share ideas, support each other, & celebrate our successes.
Job Role:
We are looking for a highly organized, proactive, and professional Executive Assistant to support the Chief Internal Audit, Risk and Compliance officer. This role will support, with responsibilities spanning schedule management, communication support, and team coordination. In addition to providing dedicated support to the Head of the department, the Secretary will also oversee non-technical administrative functions for the entire Internal Audit team—including updating the organization chart in the system, maintaining a centralized calendar for team birthdays, gatherings, and special events, as well as coordinating other internal initiatives that enhance team engagement and efficiency.
Your Responsibilities:
- Manage the Head of the department calendar, including scheduling meetings, appointments, travel, and events.
- Coordination with other EAs across group entities and coordination with individuals as directed.
- Handle incoming emails, calls, and correspondence on behalf of the Head of the department.
- Organize and support materials preparation for meetings, presentations, and reports.
- Coordinate travel arrangements, including flights, accommodation, itineraries, and expenses.
- Liaise between the head of the department and internal/external stakeholders.
- Assist in the preparation and coordination of board meetings, executive meetings, and high-level corporate events.
- Track and follow up on pending tasks, decisions, and deadlines to support effective time management (within the team and external) and track events such as birthdays, service anniversaries, etc.
- Support the planning and coordination of departmental events such as team gatherings, offsite meetings, workshops, and internal celebrations
Requirements and Skills:
- Proven experience as a Secretary, Executive Assistant, or Administrative Assistant
- Excellent organizational and time-management skills with strong attention to detail
- Professional communication skills, both written and verbal
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong interpersonal skills with the ability to work collaboratively across all levels.
- Ability to prioritize multiple tasks in a dynamic and demanding environment
Competencies:
Managing Vision and Purpose | Articulates the strategic vision and ensures alignment throughout the organization by cascading objectives.
Driving Collaboration | Establishes open and trusting relationships to drive cross functional synergy, focus on achievement of collective results and respect for diversity.
Driving Results | Displays perseverance and resilience to deliver high performance. Displays accountability for results and takes timely decisions evaluating relevant sources of information.
Displaying Business Acumen | Understands the industry, the external environment in which it operates and the competitive landscape. Provides direction considering long term impact of opportunities.
Our Benefits & Culture:
At Aster, We Care. We strive to create meaningful & purposeful experiences for our employees. As part of our team, you can contribute to giving back to society. Around the world we employ discoverers and encourage bold innovators. Aster DM Healthcare is an Equal Opportunity Employer. We embrace diversity and respect differences that lay the foundation for encouraging creative ideas, building cohesive teams, and fostering values and experiences. Our brand's promise of "We'll Treat You Well" deeply resonates with our employees and the communities we serve.