Summary
WSP is seeking a Document Controller to support a major infrastructure project in Riyadh. The role manages project correspondence and documentation, maintains registers and document systems, and controls classification, numbering, revisions, distribution, and archiving. The successful candidate will coordinate with project teams, contractors, consultants, and clients, monitor submission and approval workflows, and support audits and document retrieval. A degree or diploma in a related discipline, 5+ years of relevant experience, and familiarity with platforms such as Aconex, EDMS, or SharePoint are required.
The posting
As published on wsp.com. Pulled from the employer's site and shown as they wrote it.
We are seeking a highly organized and detail-oriented Document Controller to support a major infrastructure project in Riyadh. The role is responsible for managing, tracking, distributing, and maintaining project documentation while ensuring compliance with project standards and document control procedures.
Responsibilities
The Document Controller will play a critical role in maintaining the integrity, accuracy, and accessibility of project documents throughout the project lifecycle. The successful candidate will work closely with project teams, consultants, contractors, and clients to ensure efficient document management and timely information flow.
- Manage incoming and outgoing project correspondence and documentation.
- Maintain document control systems, registers, and databases.
- Ensure all project documents are correctly classified, filed, tracked, and archived.
- Control document numbering, revision status, distribution, and transmittal processes.
- Monitor document workflows and ensure timely submission and approval cycles.
- Coordinate with project teams, contractors, consultants, and clients regarding document-related matters.
- Prepare document control reports and status updates as required.
- Ensure compliance with project-specific document management procedures and quality standards.
- Support audits and document retrieval requests.
- Maintain confidentiality and security of project records.
Qualifications
- Bachelor's Degree or Diploma in Business Administration, Engineering, Information Management, or related discipline.
- 5+ years of document control experience on large-scale infrastructure, transportation, utilities, or construction projects.
- Strong experience using Electronic Document Management Systems (EDMS) such as Aconex, EDMS, SharePoint, or similar platforms.
- Good understanding of document control procedures, workflows, and project lifecycle requirements.
- Strong organizational skills with high attention to detail.
- Excellent communication and coordination abilities.
- Proficiency in Microsoft Office applications.
- Previous experience on projects within Saudi Arabia is preferred.
- Ability to work in a fast-paced project environment and manage multiple priorities.
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