Summary
Parsons is hiring a Document Controller in Riyadh. The role manages document control and records processes, including tracking, distributing, cataloging, storing and retrieving project documents. It also supports users, coordinates document approvals and distribution, and assists junior staff and the project document control team. Applicants need a relevant bachelor’s degree, at least 8 years of relevant experience, MS Office proficiency and working knowledge of Electronic Document Management Systems; the position is for Saudi nationals.
The posting
As published on parsons.com. Pulled from the employer's site and shown as they wrote it.
In a world of possibilities, pursue one with endless opportunities. Imagine Next!
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.
Job Description:
Parsons is looking for an amazingly talented Document Controller (Saudi National) to join our team!
What You'll Be Doing:
- Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
- Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
- Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers’ needs.
- Provides assistance to users in capturing and locating electronic information.
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
- Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
- Assists junior document control staff to ensure effective implementation of project-specific procedures.
- Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.
- Delegates and directs the work activities of project document control team.
- Performs other duties commensurate with functional level and responsibilities.
- Contributes as a team player who is deadline driven and works well with others.
- Performs other responsibilities associated with this position as may be appropriate.
What Required Skills You'll Bring:
- Bachelor's degree in a relevant field.
- 8+ years of relevant work experience
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. Assignments will require a working knowledge of Electronic Document Management Systems.
- Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!
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