Summary
alfanar is seeking a Document Controller in Riyadh to organize, store, retrieve, distribute, and archive documents. The role includes tracking revisions, supporting document exchange across departments, assisting with audits, and improving document management systems and security procedures. Applicants should have a diploma in Business Administration and 0–2 years of experience; the posting also lists document filing, preparation, confidentiality, and ad hoc reporting skills.
The posting
As published on alfanar.com. Pulled from the employer's site and shown as they wrote it.
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Job Purpose
Manage, organize, and control the flow of documents such as handling, updating, storage, and disposal; ensuring that all documents are safely and securely stored. Prepare reports, archive documents, and ensure seamless access across departments.
Functional Responsibilities
Document Management:
- Organize, store, retrieve, and distribute documents efficiently.
- Ensure documents are labeled, filed, and archived per company standards.
- Monitor revisions and remove obsolete versions.
Communication and Collaboration:
- Facilitate communication between departments for smooth document exchange.
- Coordinate with project teams to meet deadlines and deliver documents on time.
- Support and train staff on document management systems.
Compliance and Regulatory Affairs:
- Stay updated on industry regulations related to document management.
- Ensure documents meet legal and regulatory requirements.
- Assist with documentation for audits and inspections.
System Maintenance and Improvement:
- Monitor document management system performance and suggest improvements.
- Troubleshoot software issues and provide solutions.
- Develop best practices for document control to improve efficiency.
Risk Management:
- Identify document management risks and implement mitigation strategies.
- Establish backup and recovery procedures to protect documents.
- Collaborate with IT to ensure document security protocols are followed.
General Responsibilities
HR Proficiency:
- Collaborate with teams to get the work effectively achieved.
- Ensure effective communication with peers and managers and show openness to directions and feedback.
Delivery:
- Execute the planned activities to meet the operational and development targets as per delivery schedules.
- Use resources effectively to achieve objectives within efficient cost and time.
Problem-Solving:
- Assist to solve any related issues arise and escalate any complex operational problems.
Quality:
- Follow quality requirements and specifications for services, processes, or related activities.
Business Process:
- Execute and comply related tasks as per defined policies, procedures, and work instructions
Health, Safety, and Environment:
- Adhere to all Safety procedures and regulations.
Qualification
Diploma in Business Administration
Experience
Fresher - 0-2 years
Skills
Document Filing
Document Management
Document Preparation
Confidentiality
Ad Hoc Reporting