Summary
Meraki Group is seeking an Executive Secretary to support the Chairperson in Business Bay, Dubai. The role covers calendar and meeting coordination, correspondence, travel arrangements, confidential records, project follow-ups, procurement, and office events. Applicants should have at least 1 year of executive-secretary experience, preferably supporting a senior executive, and experience managing complex schedules, international travel, and high-level correspondence. Strong English and Hindi skills and UAE experience are required.
The posting
As published on meraki-global.com. Pulled from the employer's site and shown as they wrote it.
Key Responsibilities:
1. Executive Support:
- Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments.
- Prepare meeting agendas, briefing materials, and presentations.
- Handle correspondence, emails, and calls on behalf of the Chairperson.
- Track and follow up on key decisions, tasks, and projects.
2. Communication & Coordination:
- Act as a liaison between the Chairperson and internal/external stakeholders.
- Draft and proofread letters, reports, and official documents.
- Coordinate with senior leadership and department heads to ensure smooth information flow.
3. Travel & Logistics Management:
- Plan and organize domestic and international travel itineraries.
- Manage travel documentation, accommodation, and logistics.
4. Office & Project Management:
- Maintain the Chairperson’s office systems, databases, and confidential records.
- Support the Chairperson in project follow-ups, deadlines, and deliverables.
- Handle special assignments, research, and reports as directed.
5. Procurement & Event Management:
- Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office
- Manage events at the office/site or any celebrations or property launchs
6. Confidentiality & Professionalism:
- Manage sensitive information with absolute discretion.
- Represent the Chairperson’s office with professionalism, diplomacy, and integrity.
Key Skills & Competencies:
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High level of discretion, integrity, and emotional intelligence.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong interpersonal and stakeholder management skills.
- Ability to work under pressure and meet tight deadlines.
Requirements
Qualifications & Experience:
- min 1 year of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD or senior executive.
- Experience in managing complex schedules, international travel, and high-level correspondence.
- Great command over English and Hindi.
- UAE experience is a must
- Female Preferred