Summary
Fakeeh College for Medical Sciences is hiring an Executive Secretary to support an assigned department and report to its Head of Department. The role includes managing communications, preparing reports and official letters, coordinating meetings and recording minutes, maintaining the department calendar and files, and handling special projects. Applicants need a bachelor’s degree, at least five years of related experience, and Arabic and English bilingual ability. The position is in Jeddah; no salary or visa conditions are stated.
The posting
As published on fakeehcollege.edu.sa. Pulled from the employer's site and shown as they wrote it.
AUTHORITY
Reports to: Head of Department.
Liaises with: Faculty members staff and students.
JOB DESCRIPTION SUMMARY
Purpose: Assist in all activities related to the assigned department.
JOB DUTIES STATEMENT
Duties & Responsibilities:
- Provides full administrative support to assigned department functions.
- Manages the flow of all communications and correspondence of the department.
- Composes reports and prepares official letters as needed.
- Provides assistance to standing committees and task force teams, includes prepare notice of meetings, agendas, recording and transcribing minutes in a timely manner as per directives of the Head of Department.
- Maintains an accurate workable calendar for Head of Department activities.
- Maintains and updates files.
- Handles special projects as directed by the Head of Department.
- Maintains professional standards and confidentiality of information at all times.
- Shows a high level of communication abilities to both staff students and visitors.
- Adheres to the policies and procedures of FCMS.
- Ensures that all official communications from and to the department are up to date, documented and filed with complete confidentiality.
Other Job Functions:
- Other duties as assigned within the scope of responsibility and requirements of the job.
JOB REQUIREMENTS/QUALIFICATIONS
Education: Bachelor Degree.
Experience: Minimum 5 years related experience.
Language: Bilingual (Arabic and English )
Other Skills & Abilities:
- Ability to adapt in a challenging environment
- Time management skills
- Computer skills
- Organization skills
- Communication skills
- Presentation skills
- Analytical skills
- Problem solving skills
Quality Improvement is the responsibility of every FCMS staff member:
- Responsible for the safety issues related to his / her job.
- Responsible for the quality improvement related to his / her job.
- Responsible for the confidentiality of information that they have access to or came across during their work at FCMS
- Responsible for complying with the FCMS code of conduct and the student’s rights standards.