Facilities & HSE Officer

Job Summary

The Facilities & HSE Officer – Automotive oversees daily maintenance, physical security, and environmental health and safety compliance across automotive facilities (dealership showrooms, service workshops, body shops, and spare parts warehouses). This role manages facility uptime, HVAC and shop equipment operations, hazardous material storage, workshop environmental compliance, and safety auditing. The primary objective is to maintain a high-standard, operational, safe, and fully compliant workplace for technicians, showroom staff, and customers.

Key Responsibilities

• Oversee and resolve all operational, structural, and infrastructure issues across company premises.

• Conduct frequent physical inspections of properties to identify operational defects, managing and executing mechanical, electrical, and civil works requested by General Managers.

• Analyze, scope, and process approvals for civil, mechanical, and electrical requests across divisions before execution.

• Inspect, maintain, and ensure the full operational readiness of all life-safety and security systems, including CCTV, fire alarms, fire hose reels, smoke sensors, heat detectors, and water sprinklers.

• Identify technical issues with life-safety equipment and liaise with specialized fire safety contractors (such as Alpha Fire Co. or Gulf Services Co.) for prompt rectification.

• Develop, test, and maintain operational contingency plans to mitigate business disruptions and safeguard daily continuity.

• Coordinate with Group HSE & Admin personnel to oversee concurrent multi-site projects and vendor activities without interrupting core business operations.

• Coordinate with all external suppliers, contractors, and service providers to ensure deliverables meet contractual standards and organizational requirements.

• Negotiate service terms with contractors, maintenance firms, and suppliers to secure competitive pricing, high quality, and economies of scale.

• Conduct timely supplier evaluations for all maintenance service providers across divisions to ensure performance compliance.

• Supervise fire protection contractors, verifying that all works comply with approved technical specifications and that Annual Maintenance Contracts (AMCs) are renewed on schedule.

• Manage the commercial approval process and legal formalities for the disposal and sale of scrap materials.

• Supervise security personnel across all corporate sites to ensure property protection and access control.

• Manage direct line supervision over maintenance and janitorial staff across company properties.

• Enforce cleaning, hygiene, and aesthetic standards across all premises to maintain corporate brand uniformity.

• Provision and arrange all necessary logistical support, office furniture, and workstations for new hires based on HR notifications and department requirements.

• Ensure full organizational compliance with all local HSE laws, regulatory standards, and internal safety protocols.

• Maintain comprehensive records of all workplace HSE incidents, forwarding detailed accident and near-miss reports to the Division General Manager, Group HR & Admin Manager, and Division HR.

• Lead incident investigations as directed by leadership, conducting root-cause analyses and issuing corrective action plans.

• Attend monthly executive management meetings, representing administrative operations and resolving department-specific challenges.

• Execute special projects, strategic assignments, and operational tasks directed by the Managing Director, General Manager, or Group HR & Admin Manager.

Qualifications

• Bachelor’s degree or Diploma in Engineering (Mechanical or Electrical), Environmental Health & Safety (EHS), or related technical fields.

• NEBOSH IGC or OSHA 30-hour certification required. Valid First Aid/CPR and Fire Warden certifications.

• Familiarity with ISO 14001 (Environmental) and ISO 45001 (Occupational Health & Safety) standards.

• 5–7 years of hands-on experience in property maintenance, contractor oversight, and health & safety enforcement in corporate, commercial, or automotive multi-site settings.

• Sound knowledge of civil, electrical, and mechanical infrastructure; expertise in life-safety systems (CCTV, fire alarms, sprinklers); proficiency in hazardous material/waste management and risk assessments (JSA).

• Proven track record in evaluating contractors, negotiating SLAs for cost efficiency, overseeing cleaning/security operations, and coordinating office onboarding logistics.

• Strong leadership and communication skills, decisive crisis management during operational disruptions or safety incidents, and meticulous record-keeping abilities.