Facility Specialist

SUMMARY OF THE ROLE UAE Facility Specialist | Join the Global Leader in Heavy Lifting & Transportation Location with Dubai, UAE Responsible for managing company offices, project accommodations, and facility services across the UAE to ensure safe, compliant, and efficient workplaces. The role oversees facility operations, vendor performance, maintenance, procurement, and employee support while ensuring business continuity and compliance with company standards and UAE regulations. WHAT YOU’LL BE DOING Facility & Office Management: Manage the day-to-day operations of all company offices and facilities across the UAE. Ensure facilities are maintained in a safe, clean, secure, and operational condition. Coordinate preventive and corrective maintenance activities for buildings, utilities, office equipment, and workplace infrastructure. Monitor workplace utilization and recommend improvements to maximize operational efficiency. Coordinate office moves, renovations, expansions, and workspace planning. Vendor & Contract Management: Manage relationships with facility management service providers, landlords, accommodation providers, transport vendors, cleaning contractors, maintenance contractors, and other suppliers. Monitor vendor performance against contractual obligations and agreed service levels. Coordinate tendering, contract renewals, and vendor evaluations. Ensure contractor compliance with company HSE requirements and contractual obligations. Project Accommodation Management: Manage accommodation arrangements with project managers for project personnel throughout the project lifecycle. Ensure accommodation facilities comply with company standards, UAE regulations, client requirements, and HSE expectations. Coordinate room allocations, mobilization, demobilization, and occupancy planning. Conduct periodic inspections of accommodation facilities and ensure timely corrective actions are implemented. Procurement & Asset Management: Coordinate procurement of facility-related goods and services in accordance with company procurement procedures. Manage facility budgets and monitor operational expenditures. Maintain inventory records for office furniture, equipment, and facility assets. Support fixed asset management, replacements, and disposal processes. Employee Support & Workplace Services Serve as the primary point of contact for facility-related requests, workplace issues, and accommodation enquiries. Coordinate timely resolution of maintenance requests and employee concerns. Ensure workplace services contribute to a positive employee experience. Compliance, HSE & Site Inspections Conduct regular inspections of offices and project accommodations to verify compliance with company standards and UAE regulatory requirements. Ensure compliance with health, safety, environmental, and security requirements. Support emergency preparedness, evacuation planning, and business continuity initiatives. Coordinate corrective actions arising from inspections and audits. Administration & Reporting Maintain accurate records of facility contracts, maintenance schedules, inspections, accommodation occupancy, and vendor documentation. Prepare periodic reports covering facility performance, accommodation utilization, vendor KPIs, costs, and improvement initiatives. Maintain facility-related documentation in accordance with company document control procedures. Continuous Improvement Identify opportunities to improve facility operations, reduce operating costs, and enhance workplace efficiency. Implement best practices in facility management and sustainability where appropriate. Support digitalization and process improvement initiatives relating to facility management. WHAT YOU’LL NEED Qualifications: Bachelor's Degree in Facilities Management, Business Administration, Engineering, Operations Management, Hospitality Management, or related discipline. Experience Minimum 5 years' experience in Facility Management, Office Administration, Property Management, or Project Administration. Experience managing multiple office locations and project accommodation facilities. Experience within construction, engineering, logistics, industrial, or project-based environments is preferred. UAE experience is highly desirable. WHAT YOU’LL GET Regional UAE-wide role with broad responsibility and autonomy. Opportunity to manage critical facilities and accommodation operations supporting major projects. Career growth through Mammoet's "growth from within" philosophy. Access to training and development through the Mammoet Academy. Work with a global industry leader on complex, high-impact projects. Diverse international environment with strong teamwork and safety culture. Opportunity to make a visible impact on employee experience and operational efficiency. WANT TO KNOW MORE? Take a look at mammoet.com Connect on Linkedin - www.linkedin.com/in/manish-kumar2 #mammoetcareers #Administrationsjobs #madeformammoet

Facility & Office Management: Manage the day-to-day operations of all company offices and facilities across the UAE. Ensure facilities are maintained in a safe, clean, secure, and operational condition. Coordinate preventive and corrective maintenance activities for buildings, utilities, office equipment, and workplace infrastructure. Monitor workplace utilization and recommend improvements to maximize operational efficiency. Coordinate office moves, renovations, expansions, and workspace planning. Vendor & Contract Management: Manage relationships with facility management service providers, landlords, accommodation providers, transport vendors, cleaning contractors, maintenance contractors, and other suppliers. Monitor vendor performance against contractual obligations and agreed service levels. Coordinate tendering, contract renewals, and vendor evaluations. Ensure contractor compliance with company HSE requirements and contractual obligations. Project Accommodation Management: Manage accommodation arrangements with project managers for project personnel throughout the project lifecycle. Ensure accommodation facilities comply with company standards, UAE regulations, client requirements, and HSE expectations. Coordinate room allocations, mobilization, demobilization, and occupancy planning. Conduct periodic inspections of accommodation facilities and ensure timely corrective actions are implemented. Procurement & Asset Management: Coordinate procurement of facility-related goods and services in accordance with company procurement procedures. Manage facility budgets and monitor operational expenditures. Maintain inventory records for office furniture, equipment, and facility assets. Support fixed asset management, replacements, and disposal processes. Employee Support & Workplace Services Serve as the primary point of contact for facility-related requests, workplace issues, and accommodation enquiries. Coordinate timely resolution of maintenance requests and employee concerns. Ensure workplace services contribute to a positive employee experience. Compliance, HSE & Site Inspections Conduct regular inspections of offices and project accommodations to verify compliance with company standards and UAE regulatory requirements. Ensure compliance with health, safety, environmental, and security requirements. Support emergency preparedness, evacuation planning, and business continuity initiatives. Coordinate corrective actions arising from inspections and audits. Administration & Reporting Maintain accurate records of facility contracts, maintenance schedules, inspections, accommodation occupancy, and vendor documentation. Prepare periodic reports covering facility performance, accommodation utilization, vendor KPIs, costs, and improvement initiatives. Maintain facility-related documentation in accordance with company document control procedures. Continuous Improvement Identify opportunities to improve facility operations, reduce operating costs, and enhance workplace efficiency. Implement best practices in facility management and sustainability where appropriate. Support digitalization and process improvement initiatives relating to facility management.

Qualifications: Bachelor's Degree in Facilities Management, Business Administration, Engineering, Operations Management, Hospitality Management, or related discipline. Experience Minimum 5 years' experience in Facility Management, Office Administration, Property Management, or Project Administration. Experience managing multiple office locations and project accommodation facilities. Experience within construction, engineering, logistics, industrial, or project-based environments is preferred. UAE experience is highly desirable.