Summary
Khalifa University is hiring an Internal Programs Senior Specialist in Abu Dhabi. The role supports the development and administration of funding programs, manages funding calls and review processes, and helps oversee the internal grant portfolio. Duties include checking proposals for eligibility, coordinating reviewers and communications with applicants, improving processes, maintaining records, and supporting reporting and audits. Applicants need a related bachelor’s degree and at least 7 years of relevant experience; university administration or sponsor agency experience is preferred.
The posting
As published on ku.ac.ae. Pulled from the employer's site and shown as they wrote it.
The Internal Programs Senior Specialist is responsible for assisting in the development of funding
programs, managing the funding call process (including multi-stage reviews) and supporting the
management of the internal grant portfolio.
Responsibilities
Operational Responsibilities
• Support Line Manager in administration of University’s funding programs
• Develop materials related to the preparation of funding calls and related activities.
• Review proposal submissions for compliance and eligibility prior to technical reviews.
• Assist with the internal and external reviewer process including identifying subject specific reviewers based on individual proposal topics.
• Liaise between scientific review committees and applicants/grantees, e.g., synthesize feedback from review panels to applicants and grantees.
• Design and solicit feedback from key constituents about current processes. • Ensure the operational effectiveness and efficiency of the process, including identifying and implementing process improvements.
• Answer questions and track follow-ups to completion.
• Assist with timely data collection and reporting for internal and external audit requests
• Use appropriate reporting system to provide support and training to research end users to ensure adherence to developed processes and procedures.
• Facilitate the smooth flow of paperwork and approvals, ensuring adherence to all institutional policies and procedures.
• Maintain Internal Funding folders on KU network shared drives, ensuring clear and consistent record keeping.
• Facilitate the administrative preparation and initiation of agreements with External Collaborators
• Support Line Manager and/or Director in preparation of materials for Research Council and other R&D related meetings.
• Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed.
• Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment.
• Perform any other tasks assigned by the Line Manager.
Qualifications
Qualifications & Experience
Required Qualifications
A Bachelor’s Degree in related field, preferably with some work experience in university administration or a sponsor agency.
Required Experience
minimum 7 years of relevant experience.