Summary
Ninja is seeking an Invoice Matching Team Leader for its warehouse-based operations team in Dammam. The role leads daily three-way matching of supplier invoices against purchase orders, goods receipts, returns, and supporting documents, and investigates discrepancies with internal teams and suppliers. Responsibilities include coordinating and monitoring the team, maintaining audit-ready reconciliations, tracking KPIs, and supporting process improvements. Applicants should have 3–5 years of relevant experience, knowledge of invoice matching and warehouse or inventory flows, and experience with ERP or WMS systems and advanced Excel; a relevant diploma or bachelor's degree is required.
The posting
As published on ananinja.com. Pulled from the employer's site and shown as they wrote it.
We are looking for an experienced Invoice Matching Team Lead to join our warehouse-based operations team, leading daily invoice matching, reconciliation, exception resolution, and team coordination activities within a fast-paced warehouse environment.
Responsibilities:
- Lead daily 3-way matching of supplier invoices against POs, GRNs, returns, and supporting documents.
- Verify quantities, prices, item references, receiving status, and documentation before closing transactions.
- Investigate and resolve invoice, quantity, receiving, return, duplicate, and documentation discrepancies.
- Coordinate with Receiving, Stock Control, Finance, Procurement/Commercial, and suppliers to resolve outstanding issues.
- Prioritize high-value, aged, and business-critical unmatched transactions and ensure timely closure.
- Allocate daily tasks and monitor team productivity, accuracy, workload, and completion.
- Review complex cases and coach team members on investigation and reconciliation procedures.
- Maintain accurate records, supporting documentation, and audit-ready reconciliations.
- Monitor key KPIs including matching completion, exception rate, ageing, accuracy, and closure time.
- Identify recurring issues and support process improvement, standardization, and automation initiatives.
- Escalate material, unusual, or unsupported discrepancies to the relevant supervisor.
Requirements
- 3–5 years of relevant experience in invoice matching, reconciliation, Accounts Payable, inventory, warehouse administration, or supply chain operations.
- Previous team lead or supervisory experience is preferred.
- Strong knowledge of 3-way matching, Purchase Orders, Goods Receipts, returns, and invoice documentation.
- Good understanding of warehouse and inventory transaction flows and discrepancy investigation.
- Experience using ERP/WMS systems and advanced Excel for reconciliation and reporting.
- Strong numerical accuracy, attention to detail, and documentation control.
- Excellent leadership, communication, analytical, follow-up, and problem-solving skills.
- Diploma or Bachelor’s degree in Accounting, Finance, Supply Chain, Business Administration, or a related field.
- CPIM, inventory management, AP, or supply chain certifications are an advantage.