Laboratory Safety Manager

LABORATORY SAFETY MANAGER

Role Objective

Our organization is committed to providing a trained and qualified workforce capable of safely performing assigned job tasks/duties. Using a systematic approach to training, Laboratory Safety Manager conducts the appropriate level of job and task analysis to determine required training, designs a training method to support the identified need, develops training materials to support the need, and delivers the training to the identified audience. This approach incorporates both the knowledge and skill attributes necessary for employees to perform assigned duties safely and effectively. Laboratory Safety Manager verifies training adequacy through periodic performance assessments and evaluations to ensure that desired standards are achieved.

The training and qualification program expectations are that our organization will maintain a training program that provides employees with the knowledge, skills and abilities to support the organization mission while protecting themselves, coworkers, the public, and the environment. The Laboratory Safety Manager manages the organization training and qualification program. Continual interface and coordination occurs at each level of the company to ensure that the training organization is directly involved in the determination and development of training (computer-based training, classroom instruction, and on-the-job training) necessary to meet commitments. Line management input is solicited and offered to ensure that continuous improvement in the suitability, quality, availability, and effectiveness of training is achieved and sustained.

The Laboratory Safety Manager is responsible to provide line management the support necessary to ensure personnel in the operating organization are trained and qualified to perform work safely and effectively. The training related roles and responsibilities for these organizations are described in program plans, implementing standards, procedures, etc. These processes ensure our organization has a trained, qualified, and operationally ready workforce available to perform assigned duties.

Laboratory Safety Manager ensures sufficient resources are available to support the training effort and ensures attendance at required training sessions. Laboratory Safety Manager ensures approved policies, plans, and procedures are implemented and promote a graded approach to training. Laboratory Safety Manager also ensures communication interfaces are established and maintained between appropriate organizations.

Detailed Roles and Responsibilities

Key Accountabilities

• Supervise the work and deliverables of the Contract staff and lead the overall safety training program implemented across the facility.
• Act as the organization’s technical authority on training. Recommend policy, interpret training requirements, and provide independent verification, and crosscutting processes, procedures, and resources related to training.
• Develop training and qualification programs that comply with applicable requirements.
• Establishing training standards and procedures.
• Ensure company policies and procedures are effectively implemented.
• Work proactively with staff to establish and maintain a system that promotes a culture of competence across the organization.
• Interfacing with other Institutes and entities to ensure appropriate orientation and training are provided.
• Maintain a training program that provides employees with the knowledge, skills and attitudes to support the organization mission while protecting themselves, coworkers, the public, and the environment.
• Review existing learning programs on a continuous basis to ensure relevancy, accuracy of content and appropriateness of delivery methods. As appropriate, edit, update and/or re-design content to ensure all such programs remain in alignment with business, human resources and training objectives and expectations.
• Ensure that persons performing tasks that have or can have significant impact on safety, or the environment, and relate to the legal and other requirements are competent to do those tasks. Competence is ensured through appropriate education, training, and experience.

Apply a graded approach to the administration of organization training. Graded approach is defined as the level of detail applied for analyses, documentation, and actions necessary to comply with requirements and performance needs and is commensurate with:

1. the relative importance to safety and security
2. the magnitude of any hazard involved
3. the life cycle stage of a facility
4. the programmatic mission of a facility
5. the particular characteristics of a facility
6. other relevant factors

• Evaluate personnel performance to determine if the appropriate level of the graded approach has been applied. Monitoring personnel is part of the feedback and management assessment processes and training activities are adjusted as necessary.
• Assist line management in identifying training needs based on requirements, hazards, tasks, and/or performance needs.
• Ensure training materials have been updated to incorporate changes such as modifications to the facility, safety requirements, procedures, regulations, and pertinent lessons learned prior to instruction.
• Ensure trainees meet prerequisites to participate in training.
• Incorporate management expectations into training materials.
• Monitor performance and ensure qualification of facility and subcontractor instructional staff.
• Coordinate vendor provided training.
• Ensure subcontractors conducting training activities that affect or may affect facility or research operations, conduct work in accordance with organization procedures/processes.
• Ensure individual training records, program plans, and course information is easily auditable.
• Manage training database services: develop and/or maintain the programs and documentation for managing and administering training databases, applications and information sources. Maintain a process for course scheduling and student training registration.
• Perform training assessments and evaluations using applicable objectives and criteria, ensure consistency and discover areas for improvement.
• Help determine if training is the appropriate method for correcting identified performance deficiencies.
• Design new and update existing course content by completing training needs analysis, audience analysis, and determine appropriate delivery methodology.
• Collaborate with Subject Matter Experts in the development of technical training. Coordinate/facilitate expert resources and working sessions to complete content development within schedule timelines
• Deliver training instructor-led classes as needed.
• Provide day-to-day direct management and leadership of the Training Team.
• Prepare an annual budget; schedule expenditures; analyze variances; initiate corrective actions. Ensure activities are planned and needed resources are provided to meet the stated objectives and performance goals.
• Prepare performance reports by collecting, analyzing and summarizing training information and trends (e.g., registration, actual attendance, successful completion rates, etc.). Identify adverse trends. Report training performance to management, internal and external clients.
• Utilize an issues management process for corrective action and continuous improvement which includes: Identifying and addressing performance deficiencies and opportunities for improvement; and establishing and effectively implementing corrective and preventive actions.
• Establish and implement metrics for monitoring training program effectiveness and to enable sound business decisions.
• Notify appropriate management of any significant conditions averse to training.
• Update job knowledge by studying trends and developments in training; participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Keep informed about industry trends and best practices. Assess the possible impact of any changes on organizational processes.
• Performing additional duties and tasks as assigned.

EXPERIENCE

Required:

• Minimum 10 years in training development, instructional design, training delivery, or safety/compliance training roles
• Minimum 3 years in a supervisory, management, or lead training role
• Demonstrated experience designing and implementing comprehensive training programs
• Experience in regulated environments (nuclear, manufacturing, healthcare, research, or similar)
• Experience working with senior management and cross-functional teams
• Proven ability to manage and motivate training teams or contract personnel
• Experience communicating effectively, both verbally and in writing, to diverse audiences
• Evidence of continued professional development and staying current with industry trends

Preferred:

• Experience with Learning Management Systems (LMS) and training databases
• Experience with training development software (Articulate Storyline, Adobe Captivate, etc.)
• Experience with data analysis and training metrics/analytics
• Experience in a matrix or complex organizational environment
• Experience coaching and developing individuals
• Experience with regulatory compliance audits and inspection

CERTIFICATIONS & CREDENTIALS

• Preferred (one or more):
• Certified Professional in Training & Performance (CPTM) – Association for Talent Development (ATD)
• Certified Safety Professional (CSP) – Board of Certified Safety Professionals
• Certified Health and Safety Technologist (CHST) – Board of Certified Safety Professionals
• Instructional Design Certification (IDOL, CPTM, or equivalent) – ATD or similar
• Certified Trainer (CT) – International Association of Business Communicators or equivalent

Technical Competencies:

Behavioral Competencies:

• Training Development
• Instructional Design
• Training Delivery Methodologies
• Analyzing Information
• Strategic Planning
• Emphasizing Excellence
• Dealing with Complexity
• Project Management
• Ability to plan, prioritize and organize workloads.
• Fluent in written and spoken English
• Excellent written communication skills
• Clear Verbal Communication

• Ability to work independently
• A professional approach which generates credibility and confidence in others
• Attention to Detail
• Quality Decision Making
• Powerful Communication
• Flexibility and Adaptability
• The ability to solve problems
• Ability to work to tight deadlines
• A commitment to continuous self-development
• The flexibility to work outside normal operating hours as needed