Summary
Commercial Bank of Dubai is seeking a Leasing Support Officer in Dubai. The role processes and verifies supplier invoices and maintains accurate lease records, registers and trackers. Duties include following up on approvals and discrepancies, tracking lease milestones, coordinating with internal teams and external parties, and supporting reconciliations. A diploma or bachelor’s degree in a relevant discipline and experience in invoice processing or finance administration are preferred; the role requires strong Excel and communication skills and is for UAE nationals.
The posting
As published on cbd.ae. Pulled from the employer's site and shown as they wrote it.
Operating in the UAE for over 50 years, CBD manages the financial requirements of some of the largest corporates and businesses operating in the country, driving the UAE economy. Over the years, CBD has transformed into a progressive and modern banking institution winning multiple awards for its digital initiatives, credit cards, bank accounts, mobile app features and services.
CBD has been recognized as the number one bank in the UAE on the Forbes list of The World’s Best Banks 2022.
As we continue to build upon our successes, we are looking for ambitious individuals who are passionate about the banking and finance industry and the markets in which CBD operates. Just as important to us is your ability to demonstrate a talent for dealing with people - your colleagues and our customers - and delivering service that really goes the extra mile.
Job Purpose
- Process and verify supplier invoices, ensuring accuracy against PO/LPOs, contracts, quotations, delivery notes and other supporting documentation.
- Ensure invoices are appropriately approved and processed within agreed timelines, following up on missing documentation, discrepancies and pending approvals to avoid payment delays.
- Maintain accurate invoice records and trackers, providing updates on processed, pending and outstanding invoices and supporting month-end and reconciliation activities.
- Maintain accurate and up-to-date lease records, including lease agreements, supporting documentation and the central lease register/tracker.
- Review and record key lease information, including rental amounts, payment schedules, lease terms, expiry dates, notice periods, renewal options and contractual obligations.
- Monitor critical lease milestones, including expiries, renewals and notice periods, and escalate upcoming requirements sufficiently in advance.
- Coordinate with vendors, landlords, tenants, Finance, Procurement, Legal and internal stakeholders to resolve invoice, payment and lease-related matters.
- Ensure invoice and lease administration activities comply with internal policies, approval authorities, financial controls and record-keeping requirements.
Skills and Experience
- Diploma or Bachelor’s degree in Finance, Accounting, Business Administration or a related discipline preferred.
- Previous experience in invoice processing, accounts payable, finance administration or a similar role preferred.
- Good working knowledge of Microsoft Excel and Microsoft Office applications.
- Experience using an ERP or financial management system would be advantageous.
- Good numerical ability with strong attention to accuracy and detail.
- Analytical and review skills with the ability to draw the correct conclusions from reviews
- Excellent written & oral communication and presentation skills including the ability to deliver clear and accurate messages to management
- Sound judgment, keen sense of urgency and initiative, and high level of professional and personal integrity
- Good team player, with strong interpersonal skills
- A skilled communicator with the ability to communicate complex issues in a simple, yet impactful manner