PMO Governance and Portfolio Management Section Manager

.

Job Purpose

To oversee project portfolio and PMO activities within the Support Services Division, ensuring effective governance, alignment with business objectives, and successful project delivery.

Key Accountability Areas

Portfolio Management and Strategic Alignment

• Oversee the assigned portfolio of projects and monitor overall performance.
• Ensure projects are aligned with approved objectives, priorities, and business plans.
• Support project evaluation, prioritization, sequencing, and benefits realization.
• Identify portfolio-level dependencies, constraints, risks, and opportunities.

PMO Governance and Methodology

• Establish and maintain PMO governance, methodologies, standards, and templates.
• Ensure project teams follow approved project management practices and requirements.
• Monitor compliance with governance, approvals, documentation, and reporting requirements.
• Improve PMO processes, tools, and controls based on business needs and lessons learned.

Project Oversight and Control

• Monitor project scope, schedule, cost, quality, risks, issues, and overall health.
• Review significant project changes, dependencies, and corrective action plans.
• Conduct project reviews and assurance activities to identify performance concerns.
• Provide guidance to project managers and support the resolution of delivery challenges.

Reporting and Management Support

• Consolidate project information into portfolio reports, dashboards, and performance analyses.
• Provide management with project insights, recommendations, and matters requiring intervention.
• Support governance and project review meetings.
• Track management decisions and ensure assigned actions are followed through to closure.

Resource and Vendor Oversight

• Monitor resource allocation, demand, and capacity across the assigned project portfolio.
• Support project initiation, business-case development, and scope definition.
• Participate in the evaluation and selection of project vendors and service providers.
• Monitor vendor performance against contractual requirements and agreed deliverables.

Team and Performance Management

• Manage PMO team activities, assign responsibilities, and monitor performance.
• Set PMO objectives and translate business goals into operational plans.
• Develop team capabilities through coaching, feedback, and knowledge sharing.
• Monitor the PMO budget and ensure efficient use of available resources.
• Promote accountability, collaboration, and continuous improvement.

Role Accountability

HR Proficiency:

• Ability to recruit, recognize and cultivate high performers and expose them in order to create a robust second line of management.
• Ability to recognize low performers and guide them to improve or release them.
• Ability to treat subordinates equally without any discrimination.
• Assessment criteria of subordinates is performance that leads to planned results.
• Ensure availability of delegation of authority matrix to have sufficient delegations as per company policy.

Responsibility:

• Must take full responsibility for his operation as per the job description and the required deliverables from this position, taking into consideration the general company guidelines.
• Able to anticipate problems and make the necessary proactive steps to prevent them
• Ability to take necessary and proper timely decisions.

Delivery:

• Deliver the required results in timely manner with required quality and cost.
• Making a Tangible Difference:
• Must make a tangible difference to his area of operation. and exceed business expectations.

Business Planning and Performance:

• Able to transform the corporate goals into business plans.
• Able to Plan, follow-up and execute those plans, whether they are annual or development plans.
• Monitor the plan performance and initiate action to strengthen results and take the corrective action accordingly.
• Provide periodic work progress reports.
• Responsible for monitoring and controlling budgets and expenses to achieve the optimum cost efficiency.

Organizational Development:

• Develop the organizational structure according to the current requirements taking into consideration future and development plans.
• Ensure availability of job descriptions for all job roles and deployment.

Business Process Improvements:

• Develop, coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
• Should be conversant and able to navigate through IT solutions especially those relevant to his job and business.
• Promote the automated systems and using them fully, to spread its culture.

Quality:

• Quality is considered as alfanar’s prime competitive advantage as such, managers are expected to act accordingly.

Adaptation:

• Adapt to new and alternative techniques, technologies, management structures, and business models.

Health, Safety and Environment:

• Ensure a safe, secure, and legal work environment as per the standard regulations.

Academic Qualification

Bachelor Degree in Business Administration or Any relevant field

Work Experience

6 to 10 Years

Technical / Functional Competencies

Project Change Management

Project Coordination

Project Issues Management

Project Cost Management

Project Tracking and Reporting

Project Management Tools

Project Resource Management

Project Risk Management