Policy Development Specialist

Job Purpose:

Lead the development, review, and institutional alignment of faculty-related policies across the University. The role is responsible for translating benchmarking insights and internal audits into clear, implementable policy/guidelines frameworks, while coordinating stakeholder input and supporting leadership decision-making through structured analysis and communication. The role operates with a high degree of day-to-day independence, while ensuring that all policy/guidelines documents and faculty-facing communications are reviewed and approved by the Associate Director prior to issuance or distribution.

Key Responsibilities:

Policy/Guidelines Development and Institutional Alignment

• Lead the development of faculty-related policies, including drafting, structuring, and revising policy/guidelines documents and guidelines, for Associate Director review and approval prior to finalization
• Translate institutional priorities into formal policy/guidelines frameworks across areas such as tenure and promotion, faculty appointments, teaching load, and faculty conduct and governance
• Ensure internal consistency and alignment across faculty-related policies, identifying overlaps, gaps, and conflicts
• Support restructuring and standardization of the University’s faculty policy/guidelines architecture (e.g., faculty handbook organization, policy/guidelines/guideline categorization), with proposed changes routed through the Associate Director prior to implementation

Policy/Guidelines Audit and Benchmarking

• Conduct comprehensive audits of existing faculty-related policies/guidelines across the University
• Identify inconsistencies, redundancies, and areas requiring revision or consolidation
• Lead benchmarking exercises against peer institutions to inform faculty policy/guidelines/guideline design and updates
• Synthesize benchmarking data into actionable recommendations for leadership

Stakeholder Coordination for Policy/Guidelines Development

• Coordinate input and feedback from key stakeholders including Deans, Provost, Academic Appointments, HR, Research Office, and Senior Leadership
• Facilitate discussions and working sessions to refine faculty policy/guidelines direction and resolve ambiguities
• Track faculty policy/guidelines development timelines, approvals, and dependencies across functions

Leadership Communication and Decision Support

• Develop structured presentations, briefing materials, and reports for the Vice Provost for Faculty Excellence and Advancement
• Support internal approval processes through well-documented rationale and comparative analysis

Policy/Guidelines-Related Communications

• Draft communications related to faculty policy/guidelines updates, changes, and implementations, for Associate Director review and approval prior to distribution
• Ensure clarity, consistency, and accessibility of faculty policy/guidelines information for faculty audiences
• Collaborate with Communications/Marketing teams to align messaging and dissemination channels
• Develop templates and standardized formats for faculty policy/guidelines communication

Faculty Lifecycle Policy/Guidelines Integration

• Ensure alignment between faculty policy/guidelines frameworks and faculty lifecycle processes (orientation, reviews, career progression)
• Support integration of faculty policy/guidelines changes into existing faculty programs and institutional processes
• Provide faculty policy/guidelines input into faculty-facing initiatives where relevant

Academic Qualifications:

• Master’s degree in public policy/guidelines, higher education administration, law, or a related field

Essential

• 5 years of experience in faculty policy/guidelines development, institutional research, or academic leadership and administration
• Demonstrated experience in:
  • Conducting benchmarking and translating findings into structured outputs
  • Faculty policy/guidelines drafting and structuring
  • Analytical thinking and synthesis
  • Institutional benchmarking
  • Stakeholder coordination
  • Executive-level communication (written and presentation)
  • Ability to translate ambiguity into structured outputs

Preferred

• Familiarity with working in higher education, international organizations and multicultural environments