Summary
IFFCO Group is seeking a Procurement Administrator in the United Arab Emirates to support day-to-day purchasing and procurement activities. The role covers sourcing machinery, engineering spare parts and services, obtaining and evaluating quotations, negotiating terms, tracking purchase orders and deliveries, and coordinating import and payment documentation. The successful candidate will have 3–5 years of procurement experience in the FMCG industry, at least 2 years of ERP experience, and a B.E. or B.Tech. in Mechanical Engineering. SAP experience and good MS Office and Excel skills are required.
The posting
As published on iffco.com. Pulled from the employer's site and shown as they wrote it.
Job Summary
- Main responsibility is to manage day- to-day functioning of the purchasing department through effective sourcing and negotiation
Roles & Responsibilities
- Procure Capex project machinery, engineering spare parts, maintenance consumables and technical services, ensuring timely execution of capital projects while meeting business, quality and cost objectives.
- Ensure uninterrupted availability of critical spares by sourcing the right material at the right quality, quantity, price, and delivery time.
- Obtain quotations from approved suppliers, conduct commercial evaluations, and negotiate competitive pricing, payment terms, and delivery schedules.
- Support procurement activities for engineering projects, including vendor coordination, PO follow-up, and material delivery tracking.
- Coordinate with engineering, maintenance, warehouse, finance, and trade teams to ensure smooth procurement and project execution.
- Follow up with suppliers to ensure on-time delivery and expedite critical materials to avoid operational disruptions.
- Coordinate with the Trade team for Letter of Credit (LC), Cash Against Documents (CAD), import documentation, customs clearance, and shipment tracking.
- Ensure shipments are transported through the most economical and efficient logistics mode while achieving freight savings and timely delivery.
- Coordinate with Finance for timely supplier payment processing and resolution of invoice-related issues.
- Identify alternative suppliers and support supplier development initiatives to reduce procurement risks.
- Assist in evaluating supplier performance based on quality, delivery, cost competitiveness, responsiveness, and service levels.
- Maintain supplier master data (MDM) and ensure vendor information remains accurate and up to date.
- Support vendor relationship management and resolve supplier non-conformance reports (NCRs) in coordination with stakeholders.
- Ensure compliance with IFFCO Procurement Policy, Delegation of Authority (DOA), and Health, Safety & Environment (HSE) requirements.
- Maintain procurement records, purchase orders, contracts, and supporting documentation in SAP/ERP systems.
- Prepare procurement reports, spend analysis, savings reports, and other management reports as required.
KPIs
- Inward OTIF
- Cost Saving Initiatives
- Cost Avoidance
- Cost Saving (B VS A)
- PR PO lead time
- Material Review Planning & Execution
Work experience requirement
- 3-5 years of experience in procurement department with FMCG Industry
- 2 years experience in ERP (SAP experience)
- Good computer skills (MS Office, Excel etc.)
Qualification
- B. E. / B. Tech. Mechanical Engineering