Summary
Emirates Industrial Panel is seeking a Procurement Coordinator to support its purchasing department and maintain the supply of raw materials. The role covers purchase requisitions and orders, supplier research and negotiations, delivery follow-up, procurement records, and handling supplier claims or returns. Candidates should hold a bachelor's degree, preferably in commerce or engineering, and have at least four years of experience in a similar role. Working knowledge of MS Office and purchasing software is required; a UAE driving license is preferred.
The posting
As published on emiratespanel.com. Pulled from the employer's site and shown as they wrote it.
Job Purpose:
Assist the Purchasing Manager/Department in the day-to-day operations of the department guided by the purchasing policies and procedures to maintain smooth supply of raw materials and negotiates deals with potential vendors. Manage procurement records including purchase order and history. Following up with vendors on shipment and delivery.
Responsibilities and duties:
Receive purchase requisitions from various departments.
Scout for the best market source and supplies.
Update database of foreign and local suppliers.
Compare and negotiate price before presenting it to the Purchase Manager.
Prepare Purchase Order for approval.
Follow up with accounts department for payment, as necessary (CDC/Bank Transfer/Advance Payment)
Follow up with logistics department for collection, as necessary.
Follow up and communicate with suppliers through email and telephone
Handle claim/s and/or return/s to suppliers and track them till replacement of goods /credit note related
to them.
Follow up pending documents such as - PRNs, RFQs, P.O, delivery, shipment, insurance, defective
goods etc.
Periodic supplier re-evaluation to know the performance of the supplier based on the purchase
transactions with them.
Prepare purchase documents as per company policy and standards.
Report quality and quantity discrepancy whenever encountered.
Assist in developing effective flow of purchase policies and procedures.
Assist in obtaining maximum credit facility.
Maintain company's interest and objectives when dealing with Clients and third parties.
Perform other tasks assigned by the Direct Line Manager.
Accountabilities:
To ensure approved purchases are cost-efficient and of companys standard.
Qualifications:
Bachelors degree holder, preferably in Commerce or related discipline or engineering
Years of Experience:
Minimum 4 years of work experience for the same or similar role.
Person Requirements:
Skilled in understanding and reviewing purchase orders, invoices, sales and other reports
Working knowledge in MS office
Hands-on experience with purchasing software
Good communication and negotiations skills
Strong administration and data entry skills
Preferably with UAE driving license