Procurement Manager

Position Summary:

Procurements Manager is responsible for planning, directing, guiding and monitoring all procurement processes, including vendor selection and vendor contracts and warehouse management. This will achieved by establishing effective strategies, plans, policies, procedures and standards that ensure that all consulting, contracting and material requirements for all projects are available as needed, within agreed project budgets and to expected standards. The role will support the aggressive growth and expansion of Retal Group in line with the Company’s overall strategic objectives.

The role will include the following:

• Management of all RFP and tendering processes on behalf of Retal’s Group
• Designing and implementing standard terms and conditions related to all purchasing activity, be that professional services, contractor and materials
• The design and execution of clear and commercially based vendor contracts that ensure that the obligations of all parties, their rights and their rewards are clearly defined within
• The application of the “trilemma”, balancing the choices of Cost Time Quality such that all contractors and materials are the best outcome possible for a given budget
• Management of the supply chain for material delivery, such that all projects have the required materials on-site as required to support the contractor delivery schedules
• Management of any variation orders attached to any contractor attached to an existing project, such that the variation is both a valid claim and within the terms of existing contracts

This will be achieved by proactively:

• Working with all Managers to ensure that their needs are fully understood and that Supply Chain Manager is seen as an supportive internal business partner
• Working with the Operations to ensure that all projects are fully supported with the required professional services, contractors, materials and other project related inputs delivered on time, to the expected standards, at acceptable levels of profitability
• Delivering all materials on time, within budget and to expected standards of quality
• Working with the New Products Manager, to identify new material/product supply chain benefits and design the required contracts and supply chain requirements.

Primary Duties & Responsibilities:

1. Articulates the Retal mission, vision, objectives within Procurements Function, to align all procurement activity to the requirements of the overall business plan
2. Proactively strategic sourcing needs for Retal by reviewing the material requirements of the various projects; establish policies for strategic sourcing of such items
3. Oversees and reviews the development and monitoring of Procurements Function annual plan, its budget and resources ensuring alignment with Retal’s overall strategy and direction
4. Design and oversees the development of required policies, procedures and processes within Supply Chain Director
5. Proactively manage the various aspects of procurement function to ensure professional and timely provision of such services in line with Corporate Procurement Strategy, Policies and Procedures.
6. Liaises with all managers to ensure smooth flow of information, provide support and ensure timely delivery of all contracted services or materials for both new and existing projects
7. Oversees and controls the complete procurement cycle from identifying requirements through to receiving and distribution of goods and services
8. Leads the development and execution of innovative sourcing strategies and programs to meet present and future materials/ services requirements for Retal’s operations by applying advanced knowledge of supply chain principles, negotiation strategies and vendor relationship management
9. Develops a robust vendor base and enters into purchase agreements with the vendors for supplying Retal’s needs based on individual project requirements
10. Pre-qualifies and develops the preferred/ approved vendor list for different key materials and services across different geographies, in consultation with the respective vendors and in coordination with all Operations Department Managers
11. Coordinates with all concerned Managers during the preferred/ approved vendor list development, in order to utilize their experiences with a concerned supplier
12. Collects and shares supplier qualification and performance information from/ within respective projects for future preference and consideration
13. Sets procurement sourcing strategies for various types of supplies/ materials involving major high volume materials and systems, and monitor adherence of companies to set strategies
14. Establishes and manages strong business relationships with all Subcontractors and Suppliers
15. Reviews the consolidation, where applicable, of major materials demand (i.e. steel, cement, concrete, etc.) for greater negotiating power and lower costs (economies of scale), and coordinates with concerned companies the supplier awarding and delivery of materials
16. Participates with Operational Managers in the technical and commercial evaluation, negotiations and selection of the contractors and vendors, as appropriate
17. Reviews the minimum and maximum levels of stocked materials and determines the reorder point for standard and critical materials.
18. Articulate and develop the warehouse management policy and procedures.
19. Manage the warehouse and its activity and ensure smooth and controlled operations in the warehouses.
20. Provide the required reports for Procurement, Contracts Management, and the warehouse to Management.
21. Provides guidance, support, leadership and management to Supply Chain Manager Function Management and Staff to ensure effective and efficient flow of work and to ensure that all staff recognize their fundamental roles in their respective functions to achieve Retal 's overall organizational objectives
22. Directs all activities related to sourcing and procurement including vendor identification, vendor quality certification and price negotiations
23. Leads negotiation of prices, terms and conditions of contracts to minimize potential risk and maximize discounts on procured material and parts, hence increasing marginal profits
24. Negotiates payment terms and discounts with the most important suppliers to secure the most advantageous price and service performance
25. Reviews and approves tender documentation in relation to pricing including instructions, general and special conditions and requirements, measurements, Bills of Quantity, specifications, and drawings
26. Becomes directly involved in direct purchasing when the values (or volumes) dictate as per the Delegation of Authority levels identified within the Delegation of Authority Matrix
27. Oversees the stock receipt and control process to confirm compliance with the Departments policies and procedures.
28. Conducts annual performance appraisal to review employees’ performance, carries out disciplinary meetings when needed, recommends salary adjustments, rewards and promotions based on employee performance result
29. Monitor the adherence of staff to the company’s guidelines, policies and procedures
30. Ensure effective departmental performance through the selection, development, deployment and motivation of competent staff
31. Reports and provides statistical and analytical consolidated reports to General Manager on the Departments performance
32. Participates in hiring department’s positions.
33. Communicates and discusses the function’s guidelines and procedures with employees to ensure responsibilities, authorities and accountabilities are defined and understood
34. As member of the Retal management team, active participation in the relevant operational and executive meetings is expected
35. Undertaking other tasks as assigned by the CEO or the Operations Managers from time to time.

Skills:

• Business Reasoning
• Strategic Planning
• Leadership
• Risk Analysis and Management
• Supply Chain Management qualifications
• Project Management
• Active listening skills
• Computer literacy
• Excellent verbal and written skills (fluent in Arabic, good ability in English)
• Teamwork
• Results Management
• Negotiating and Interactive Communication
• Decision Making
• Ownership
• collaboration
• Handle pressure
• Time Management
• Self-motivate

Experience and Qualifications:

• Bachelor Degree in Engineering (civil or similar engineering degree).
• Professional Procurement and negotiation qualification
• Minimum of 7 years of related and relevant experience.
• Minimum 3 years in construction industry