Procurement Officer

Due to the continuing success and growth of our AESG team, a fantastic opportunity has opened up at our award-winning Specialist Consultancy, Engineering and Advisory Firm.

We are headquartered in Dubai working throughout the Middle East, Europe and Asia. Our areas of expertise are represented in four core verticals: Building Engineering, Planning and Infrastructure, Strategy and Advisory and Commissioning, Handover and Asset Management.

We pride ourselves in being leaders in the industry in each of the services that we offer. We have one of the largest dedicated team with decades of cumulative experience in sustainable design, fire and life safety, cost management, façade engineering, commissioning, building performance, waste management, environmental consultancy, carbon management and acoustics.

Job Description: Procurement Officer

Job Purpose

The Procurement Officer handles the day-to-day procurement of design sub-consultants and specialist consultants across our projects, from sourcing through to appointment. The role reports to the Procurement Manager and works closely with project teams.

Key Responsibilities

• Keep procurement schedules and package trackers up to date against the design programme.

• Do strategic sourcing, including how sub-consultancy work is packaged and the best route to appoint each package.

• Keep a record of fees from past appointments to benchmark against.

• Build knowledge of the sub-consultant market in the region, including capabilities, track record and capacity.

• Identify, prequalify and shortlist sub-consultants and specialist consultants.

• Carry out techno-commercial evaluations of proposals, working with the Design Leads on the technical side.

• Support fee and terms negotiations and prepare recommendations for appointment.

• Prepare letters of intent (LOIs), sub-consultancy agreements (SCAs) and subcontract agreements, keeping terms back-to-back with the upstream contract.

• Review SCA and subcontract terms against the upstream contract and raise any gaps or risks with the Procurement Manager.

• Obtain internal approvals before anything is signed.

• Review sub-consultant invoices against agreed fees and deliverables, and coordinate payments with Finance, Commercials and the project teams.

• Track payments to sub-consultants and make sure payment terms stay in line with the upstream contract.

• Follow company and client procurement policies and keep records that would stand up to an audit.

• Maintain the sub-consultant database, including registration, prequalification status and performance.

• Keep the process fair and transparent, and treat proposal information as confidential.

• Prepare the monthly procurement report, including KPIs and savings.

• Attend and minute procurement meetings with project and design teams.

• Resolve queries between sub-consultants and project teams.

• Suggest improvements to procurement templates, procedures and tools.

Qualifications and Experience

Essential

• Bachelor's degree in Engineering, Business, Supply Chain or a related field.

• 4–7 years in procurement, with at least 3 years at a design or engineering consultancy in the UAE.

• Subcontracting experience, appointing sub-consultants and subcontractors under SCAs and subcontract agreements.

• Experience working with upstream contracts and keeping downstream terms back-to-back.

• Good Excel skills.

• Strong written and spoken English.

Desirable

• CIPS qualification (MCIPS), or working towards it.

• Design procurement experience on projects in the UAE or KSA.

• Exposure to procurement on international projects.

Key Competencies

• Commercial awareness and negotiation

• Attention to detail

• Integrity and confidentiality

• Able to manage several packages at once

• Clear communication with project teams, clients and sub-consultants